EXECUTIVE PERSONAL ASSISTANT

Introduction

Exclusive Wheel & Tyre Distributors is a premier B2B wheel and tyre distribution company with over two decades of industry experience. Through our extensive product portfolio, strategic partnerships and hybrid distribution model, we provide reliable market access and efficient logistics across South Africa, with growing reach into the African continent.

As we continue to expand our business relationships, partnerships and market presence, we are seeking an exceptional Executive Personal Assistant to provide high-level support to our executive leadership.

This is a senior, high-trust position suited to a highly capable, mature and polished professional who understands the demands of supporting senior business leadership. The successful candidate will act as a trusted extension of the executive , managing complex priorities, sensitive information, strategic administration and personal requirements with complete discretion and professionalism.

Duties & Responsibilities

Executive & Business Support

• Provide high-level executive and personal support to senior leadership.

• Manage complex calendars, appointments, meetings and competing priorities.

• Protect and optimise the executive's time by effectively managing schedules and commitments.

• Coordinate local and international travel, accommodation, itineraries and logistics.

• Prepare meeting agendas, executive briefings, reports, presentations and summaries.

• Conduct research and compile information to support executive decision-making.

• Monitor and follow up on key actions, projects, deadlines and commitments.

• Anticipate the executive's requirements and proactively address issues before they arise.

• Prepare executive correspondence, communications and confidential documentation.

• Act as a trusted point of contact between the executive and internal and external stakeholders.

• Ensure that important information, decisions and actions are communicated and followed through efficiently.

• Assist with special projects and business initiatives as directed by executive leadership.

Strategic & Operational Coordination

• Coordinate with various departments to ensure smooth workflow and effective information sharing.

• Follow up with management and departmental heads on outstanding matters and deliverables.

• Assist in monitoring business priorities, projects and key deadlines.

• Support the preparation of management information and executive-level reports.

• Assist with research, analysis and preparation of information required for business decisions.

• Identify potential issues and escalate matters appropriately.

• Take ownership of assigned tasks and ensure completion without requiring constant supervision.

Confidential, Legal & Sensitive Matters

• Handle highly confidential, commercially sensitive and personal information with absolute discretion.

• Review and peruse legal and business documentation and provide administrative observations or summaries where appropriate.

• Coordinate with attorneys, professional advisors and other external professionals when required.

• Prepare, organise and maintain confidential documentation for meetings and business engagements.

• Maintain secure and accurate executive records and correspondence.

• Exercise exceptional judgement when dealing with sensitive business and personal matters.

Stakeholder & Relationship Management

• Professionally represent the executive when dealing with clients, suppliers, business partners and other stakeholders.

• Manage communication and follow-ups on behalf of the executive.

• Establish and maintain strong professional relationships across the organisation.

• Coordinate and manage relationships with vendors and service providers, including couriers, catering, office suppliers and other providers.

• Assist with corporate functions, executive events, meetings and business engagements.

• Ensure that stakeholders receive timely and professional communication.

Personal Executive Support

• Manage personal and professional appointments and commitments.

• Assist with personal errands and requirements as necessary.

• Arrange gifts, special occasions, hospitality and other executive requirements.

• Coordinate personal and business-related travel arrangements.

• Assist with confidential personal matters requiring discretion and sound judgement.

• Ensure the executive's workspace and immediate working environment are organised, efficient and fully equipped.

Desired Experience & Qualification

We are looking for an individual who demonstrates executive presence, maturity and exceptional judgement .

The successful candidate will be

• Highly organised and exceptionally detail-oriented

• Proactive and able to anticipate requirements

• Mature, polished and professionally presented

• Extremely discreet, trustworthy and loyal

• Commercially aware and business-minded

• Confident dealing with senior executives and high-level stakeholders

• An exceptional communicator

• Strong in both written and verbal communication

• Comfortable handling confidential and sensitive information

• Able to exercise independent judgement

• Calm and composed under pressure

• Highly adaptable and comfortable managing changing priorities

• Solutions-driven and resourceful

• Able to work independently with minimal supervision

• Comfortable interacting with clients, suppliers, professional advisors and senior management

• Able to maintain professionalism and confidentiality at all times

KNOWLEDGE & SKILLS

Essential

• Exceptional planning and organizational ability

• Strong diary, calendar and time-management skills

• Excellent business correspondence and email drafting skills

• Strong interpersonal and relationship-management skills

• Ability to manage multiple priorities simultaneously

• High level of accuracy and attention to detail

• Ability to work under pressure and meet demanding deadlines

• Strong problem-solving and decision-making ability

• Ability to anticipate requirements and act proactively

• Knowledge of products and their application will be advantageous

• Fluent in English

• Knowledge of a local South African language will be advantageous

Package & Remuneration

• A professional and supportive working environment

• Direct exposure to senior executive leadership and strategic decision-making

• Opportunity to work closely with senior management on business-critical matters

• Exposure to strategic and operational business activities

• Career growth and professional development opportunities

• Exposure to a dynamic and growing South African and African-market business

• Competitive remuneration package

OPPORTUNITY

This position is suited to an Executive Personal Assistant who wants to operate at the highest level of executive support and become an indispensable partner to senior leadership.

If you are highly organized, commercially aware, discreet, proactive and confident enough to operate alongside senior decision-makers , we invite you to apply.

Join Exclusive Wheel & Tyre Distributors and become a trusted partner in driving executive effectiveness, business priorities and organizational success.