Executive PA - MW210926-4428

Introduction

An exciting opportunity exists for a dynamic and proactive Executive PA to provide high-level support to a senior executive. This role is ideal for a highly organised, confident professional who thrives in a fast-paced environment and enjoys being at the heart of the action.

Duties & Responsibilities

• Proactively manage, synchronise, and de-conflict the calendars of multiple Group Directors, balancing competing priorities across different business entities.

• Act as the central gatekeeper, filtering high-volume email correspondence, flagging critical issues, and drafting responses on behalf of the directors.

• Anticipate schedule changes and rapidly realign agendas, briefings, and logistics

• Provide comprehensive, round-the-clock administrative support as required, remaining accessible outside standard working hours to handle ad-hoc, time-sensitive tasks or urgent changes.

• Coordinate complex domestic and international travel portfolios (flights, accommodation, visas, and ground transit) across multiple time zones, providing real-time tracking and disruption management.

• Assist with ad-hoc personal tasks and private requests for the directors to ensure their professional focus remains uninterrupted.

• Facilitate communication and information flow between the holding company directors and the leadership teams of the smaller group entities.

• Prepare, compile, and distribute comprehensive briefing packs, board papers, agendas, and technical presentations.

• Coordinate and attend multi-stakeholder meetings, taking accurate minutes and tracking action items to hold internal teams accountable.

• Manage and reconcile multi-currency expense accounts, corporate credit cards, and travel invoices across different entity budgets.

• Maintain strict confidentiality regarding sensitive group financials, mergers and acquisitions, and strategic data.

Desired Experience & Qualification

• Experience: 7+ years of experience as an Executive Assistant or Personal Assistant, ideally within a corporate group, holding company, or multi-director framework.

• Resilience & Availability: Proven track record of operating effectively under high pressure with a flexible mindset regarding working hours and out-of-office accessibility.

• Prioritisation Skills: Exceptional ability to manage up, negotiate conflicting demands from multiple principals politely but firmly, and keep all parties aligned.

• Technical Proficiency: Advanced skills in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and collaborative project tools.

• Communication: Masterful interpersonal skills with the ability to maintain absolute discretion and absolute confidentiality at all times.

Package & Remuneration

R30K - R50K / month CTC (Dependant on experience)

Interested?

If you meet all the above requirements and you are ready for a new challenge then email your CV to cvs4morag@therecruiters.co.za

(Kindly note that due to the high volume of applications received, only candidates who meet the above requirements will be contacted.)