Executive PA and Recruitment Coordinator
Dixie Recruitment · KwaZulu-Natal
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- Join a dynamic, well-established organization committed to excellence within the legal industry, based in KwaZulu-Natal. This is an exceptional opportunity for an experienced Executive PA and Recruitment Coordinator to contribute to a high-performing team while supporting key operational and strategic functions.
Duties
- Receive and review CVs against specific role requirements
- Conduct initial candidate screening calls and prepare concise screening notes
- Identify suitable candidates and flag concerns, gaps, or inconsistencies
- Liaise with candidates and recruiters
- Arrange interviews across multiple diaries and time zones, ensuring candidates are well briefed
- Prepare interview schedules and candidate information packs
- Follow up with candidates and recruiters post-interview
- Maintain accurate candidate trackers and recruitment records
- Format CVs into required templates and prepare summaries for client presentations
- Assist with reference checks, qualifications, and pre-employment documentation
- Communicate professionally and responsively with candidates throughout the process
- Provide high-level virtual administrative support to the Managing Director
- Manage busy diaries, coordinate meetings, and arrange virtual meetings via Microsoft Teams
- Monitor deadlines, follow-ups, and action items
- Draft, format, and proofread professional documents, reports, and proposals
- Assist with travel arrangements, event logistics, and stakeholder coordination
- Maintain structured electronic filing and ensure document accuracy and branding
- Support marketing initiatives including social media and recruitment posts
- Support special projects and operational requirements
Requirements
- 3 to 5 years of relevant experience in administrative and recruitment coordination
- Proficiency in Microsoft Office Suite Word, Excel, PowerPoint, Outlook
- Strong organisational and communication skills
- Proven ability to work accurately under tight deadlines
- Excellent proofreading skills
- Knowledge of organisational psychology is advantageous
- Ability to handle confidential information with discretion
Familiarity with the following
- Canva for creating marketing materials
- PDF and document formatting and editing
- Virtual meeting platforms, especially Microsoft Teams
- Recruitment databases and electronic filing systems
Benefits
- Opportunity to work within a professional and supportive environment
- Chance to develop your career in a multifaceted administrative and recruitment role