Executive Assistant/Virtual Assistant - Remote - Contract - Australian time zones

Introduction

At Ad On SA, we connect talented South African professionals with exciting opportunities to work for internationally based businesses.

We partner with businesses across a range of industries to help them build exceptional teams in South Africa. This means our candidates have the opportunity to work in dynamic, professional environments while building their careers and gain global businesses exposure from the comfort of your own home.

Duties & Responsibilities

This is an exciting opportunity for someone who enjoys working in a fast-paced, international environment. You will work closely with senior stakeholders, providing high-level administrative, organisational and operational support.

The ideal candidate is confident working independently, communicates exceptionally well and is comfortable using modern, cloud-based systems to manage work, communication and projects.

Key Responsibilities may entail the following and be not limited to

• Manage busy calendars, meetings and appointments across multiple time zones.

• Coordinate internal and external meetings, including scheduling and follow-ups.

• Manage emails, prioritise communications and draft professional correspondence.

• Prepare meeting agendas, documents, presentations and reports.

• Take meeting notes and ensure action items are tracked and followed up.

• Assist with project coordination and day-to-day operational tasks.

• Maintain organised digital files, documents and records.

• Support CRM administration, including updating contacts, companies and activity records.

• Assist with research, data gathering and preparing information for decision-making.

• Coordinate travel, events and other administrative requirements when needed.

• Proactively identify ways to improve processes, organisation and efficiency.

Systems & Technology

You should be comfortable working with international, cloud-based business systems. Experience with some or all of the following would be advantageous:

• Slack

• HubSpot

• Google Workspace

• Zoom / Google Meet / Microsoft Teams

• Asana, ClickUp, Monday.com or Trello

• Notion or Confluence

• Calendly

• Dropbox or Google Drive

• ChatGPT and other AI productivity tools

Requirements

Must have relevant experience within an VA/EA/PA/Administrator role

Must have a comleted matric as a minimum qualification

Must be technically remote ready with own suitable laptop/pc (intel i5 CPU with 8GB RAM as a minumum requirement)

Must have uncapped WiFi

Must be able to work Australian business hours