Executive Assistant/Personal Assistant - Remote - 1am - 10am (Australian time zone)
Ad On Group South Africa · Remote
Posted 4 August 2026
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Ad On SA is a division of the Ad On Group, connecting skilled South African professionals with business owners in Australia. We specialise in placing reliable, proactive candidates into long-term, work-from-home roles supporting Australian entrepreneurs across a range of industries.
Our remote positions offer the chance to build a genuinely international career without leaving home: supportive teams, and real growth, working directly with Australian business owners who value your skills and initiative.
If you are organised, dependable, and ready to bring your best to a global role, we would love to hear from you.
Duties & Responsibilities
Key Responsibilities
- Calendar and appointment management
- Inbox management, email triage and drafting responses
- Client follow up, including receipts, signatures, lodgements and authorisations
- Client onboarding and administration
- Assist with lead management, meeting scheduling and proposal preparation
- Maintain and update Karbon practice management software to ensure workflows, tasks and SOPs remain accurate
- Support scope management processes and help improve internal systems
- Coordinate and manage BNI activities, including visitor invitations, follow up, presentation support and member engagement
- Prepare documents, reports and general correspondence
- Identify opportunities to improve processes and administrative efficiency
- Provide general executive support as required
Desired Experience & Qualification
Experience
- Previous experience as an Executive Assistant, Personal Assistant or Senior Administrator
- Exceptional organisational and time management skills
- Strong written and verbal English communication
- High attention to detail and ability to manage multiple priorities
- Confident using Microsoft Office and cloud-based business systems
- Experience with Karbon or similar practice management software is highly regarded
- Able to work independently, use initiative and take ownership of tasks
- Comfortable learning and using AI tools to improve productivity