Executive Assistant to the CEO

Overview

We’re a trusted, award-winning online recruitment agency based in South Africa focusing on women and enabling gender advancement. Our easy-to-use, online and personalised service is aimed at forward-thinking employers who want to employ professional, motivated and skilled women who are looking for meaningful careers, in-office or work from home.

We respect work-life integration and promote flexible ways of working.

Job Description

An established professional industry organisation is seeking an experienced Executive Professional Assistant to support the CEO. This role provides high-level, confidential, and strategic administrative support, ensuring the CEO can operate efficiently while managing priorities and key stakeholder interactions. This is a permanent hire, in-office opportunity to work Monday to Friday, with office hours 8am – 4pm. The successful candidate will act as a trusted liaison between the CEO, executive leadership, and external stakeholders, while coordinating executive activities, governance processes, and strategic initiatives.

Executive Support Provide comprehensive professional and administrative support to the CEO Manage the CEO’s diary, appointments, travel arrangements, and meeting schedules Screen and prioritise incoming correspondence, calls, and requests Prepare meeting agendas, briefing packs, presentations, and reports Record accurate meeting minutes and track follow-up actions

Strategic & Operational Coordination Support the CEO in planning, tracking, and monitoring strategic initiatives Coordinate executive and board-related meetings, documentation, and logistics Assist in preparing and consolidating reports for executive and committee meetings Monitor key deadlines and ensure timely submission of reports and documentation

Stakeholder Liaison Serve as a key point of contact between the CEO and internal/external stakeholders Build and maintain professional relationships with senior leadership, partners, and stakeholders Manage sensitive matters with discretion, professionalism, and diplomacy

Office & Information Management Maintain organised and secure filing systems (electronic and physical) Ensure documentation is handled confidentially and in line with organisational policies Draft, edit, and proofread professional correspondence and documents Coordinate logistics for executive meetings, workshops, and engagements

Governance & Compliance Support Assist with governance processes and organisational protocols Track resolutions, decisions, and compliance-related actions Ensure records and documentation meet governance and audit requirements

Requirements

Grade 12 Relevant tertiary qualification BCom, Office Ma Benefits

Additional working hours may be required to accommodate Executive schedules.

Occasional travel may be required

Posted By

Nicola Monsma