Executive Assistant to CEO: Pretoria

Duties & Responsibilities

Executive support

• Manage the CEO's diary, meetings and travel arrangements.

• Draft, manage and prioritise correspondence.

• Prepare agendas, meeting packs and minutes.

• Track and follow up on actions arising from meetings.

• Handle confidential and commercially sensitive information with discretion.

• Screen and prioritise communication on behalf of the CEO.

New business and developments support

• Maintain deal and pipeline trackers, meeting schedules and document files.

• Prepare meeting packs, minutes and correspondence for meetings with prospective tenants, developers and business partners.

• Coordinate between the CEO, new business team and other departments.

• Ensure important new business activities and follow-ups continue moving forward.

Desired Experience & Qualification

• Proven experience as an executive assistant, personal assistant or similar senior administrative role.

• Excellent organisational and time-management skills.

• Ability to manage multiple demanding priorities and stakeholders simultaneously.

• Proactive, self-motivated and able to work independently with minimal direction.

• Strong written and verbal communication skills.

• High level of professionalism and discretion.

• Ability to remain calm and organised under pressure.

• Strong Microsoft 365 skills, including Outlook, Word, Excel, OneDrive, SharePoint and Teams.

• Comfortable working with confidential and commercially sensitive information.

Advantageous

• Experience supporting a senior executive while also supporting another operational or business division.

• Exposure to property, real estate, developments or new business.

• Experience working with deal pipelines, trackers or commercial documentation.

• Valid driver's licence and own reliable transport.

Package & Remuneration

Salary

R30 000 – R45 000 ctc per month, depending on experience.

Group Provident Fund included in ctc, with 4.5% employee and 4.5% employer contributions.