Executive Assistant to CEO and MD

Introduction

Our Client is an award-winning collection of luxury lodges and camps (which they own) located in Botswana, Zambia and Zimbabwe. The camps are carefully positioned in untamed and pristine parts of Southern Africa - expect authenticity, adventure and exploration as well as all the comforts fit for the modern traveller.  Their Head Office is based in Green Point.

Duties & Responsibilities

Purpose of Role

• This role sits at the intersection of executive support, business coordination, and operational follow-through

• The primary mandate is to enable the CEO and MD — and over time the broader senior leadership team — to operate at full capacity, by owning the detail, closing the gaps, and keeping the business moving

• The role could evolve toward a broader business coordinator function

1.  EXECUTIVE SUPPORT TO CEO & MD

• Manage CEO and MD calendars and scheduling

• Manage related communications on behalf of the CEO

• Prepare briefing notes, meeting packs, and board materials for CEO and MD

• Follow up on actions and deliverables arising from MD's meetings

• Coordinate internal reporting and ensure deadlines are met

• Attend key meetings for oversight, note-taking, and follow-through

• Simple project management and board template coordination

2.  BUSINESS COORDINATION

• Coordinate specific information and deliverables across departments as a result of management forums

• Follow up with managers where responses are delayed

• Support the MD on cross-functional projects and initiatives

• Pick up items that fall between functional owners

• Office management and operational logistics related to staff functions and events

3.  PROJECTS & COMMERCIAL EXPOSURE

• Lead or support specific projects as directed by the MD

• Prepare summaries and analysis to support decision-making where relevant

• Exposure to commercial insights, strategy, and board-level thinking

• Support preparation of strategic documents and presentations

4.  STAKEHOLDER COORDINATION

• Coordinate with lawyers, accountants, bankers, and advisors on ABC matters where required

• Manage communication and follow-ups with external partners

• Represent the MD's office professionally in all external interactions

Desired Experience & Qualification

Proven experience as a PA or Exceutive Assistant (or similar) for Exceutive Management.