Executive Assistant- Roodepoort

Introduction

1. Scope

The scope of this job description covers all aspects of an Executive Assistant with a strong background in financial tasks to support the executive team.

Duties & Responsibilities

3. Responsibility and Authority

3.1 Responsibilities

Executive & Administrative Support

• Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.

• Prepare and edit correspondence, communications, presentations, and other documents for executives, such as drafting and editing emails, letters, memos, and other communications.

• Assist with organising events, conferences, meetings, and other special events as required for executives.

• Anticipate and resolve administrative issues and challenges proactively.

• Maintain a professional demeanor with the ability to interact comfortably with executives and stakeholders at all levels.

• Demonstrate a willingness to adapt to changing priorities and take on new responsibilities as needed.

Project Management Support

• Support executives in project management activities, including tracking deadlines, monitoring project progress, and preparing project status reports.

• Coordinate meetings and follow-ups related to projects and financial matters.

Financial Assistance

• Manage and maintain financial data, records, and documentation.

• Conduct research and compile data for financial reports and presentations.

• Assist with financial tasks such as invoicing, expense tracking, and budget monitoring.

• Prepare financial reports, including profit and loss statements, balance sheets, and cash flow forecasts.

• Coordinate with the accounting department to ensure accurate and timely processing of payments, reimbursements, and financial transactions.

• Handle confidential information with discretion and maintain confidentiality at all times.

• Ensure compliance with financial regulations and company policies.

Desired Experience & Qualification

4.1 Education / Qualifications & Experience

• Matric Certificate .

• Business-related qualifications AND/OR appropriate experience.

• Previous experience in administration roles.

• Experience Required: 5–10 years of experience.

4.2 Skills

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role with a focus on financial tasks.

• Strong proficiency in financial management and reporting.

• Advanced knowledge of the MS Office suite (Word, Excel, PowerPoint) and financial software (e.g., QuickBooks, SAP).

• Excellent organisational and time management skills with the ability to prioritise tasks.

• Exceptional verbal and written communication skills.

• High level of attention to detail and accuracy in financial data management.

• Ability to work in a fast-paced environment and adapt to changing priorities.

4.3 Training

• The employee can be expected to attend training seminars, webinars, courses, or programs relating to professional development and growth within their role

Interested?

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