Executive Assistant

Introduction

Are you a highly organised, proactive and professional Executive Assistant who thrives in a fast-paced environment?

Our client is looking for an experienced Executive Assistant to provide high-level administrative and operational support to the Managing Director. This is a key role for someone who can take ownership, anticipate needs, manage competing priorities and ensure that the day-to-day operations run smoothly.

The ideal candidate will be confident working with senior stakeholders, highly discreet when dealing with confidential information, and comfortable working independently while managing a demanding executive diary and workload.

Duties & Responsibilities

Executive Support

• Manage and maintain the Managing Director’s diary, appointments and meetings.

• Coordinate internal and external meetings.

• Screen and manage emails, calls and correspondence.

• Prepare meeting agendas, presentations and minutes.

• Monitor and follow up on action items and deadlines.

• Anticipate requirements and proactively manage the MD’s schedule and priorities.

Administrative Management

• Draft, format and review correspondence, reports, proposals and company documentation.

• Maintain accurate filing systems and records.

• Manage and track important company documentation.

• Prepare monthly administrative reports and schedules.

• Assist with the company’s website and coordinate weekly LinkedIn posts with an external service provider.

Stakeholder Coordination

• Act as a professional point of contact between the MD and clients, suppliers and business partners.

• Coordinate meetings with internal departments and external stakeholders.

• Ensure professional and timely communication and follow-up on business matters.

• Build and maintain strong professional relationships with key stakeholders.

Desired Experience & Qualification

• Diploma or Certificate in Office Administration, Business Administration, Secretarial Studies or a related field will be advantageous.

• 3–5 years’ experience in a Personal Assistant or Executive Assistant role.

• Previous experience supporting senior management or executives.

• Experience within a professional services, engineering, energy, construction or technical environment will be advantageous.

• Valid driver’s license and own reliable transport.

• Strong proficiency in:

• Microsoft Outlook

• Microsoft Word

• Microsoft Excel

• Microsoft PowerPoint

• Microsoft Teams

Package & Remuneration

R300 000 - R360 000 CTC per annum