Executive Assistant & Project Coordinator

Reference: JHB003906-KC-1

Location: Rosebank, Gauteng

Position Overview

Provide comprehensive executive, administrative, project management and operational support to the COO and MD. The role will serve as a central point of coordination across the business, managing executive priorities, projects, meetings and communications, while also assisting with financial administration, reporting and day-to-day business processes. Duties & Responsibilities

Main Duties and Responsibilities

• Manage executive calendars, meetings, travel and correspondence.

• Prepare agendas, minutes, presentations, reports and board packs.

• Track meeting action items and ensure deadlines are followed up.

• Coordinate strategic and operational projects, timelines and deliverables.

• Develop project trackers and provide regular status updates to management.

• Identify and escalate project risks, delays and dependencies.

• Assist with expense management, reconciliations and basic financial reporting.

• Process financial bordereaux and distribute them to clients.

• Prepare basic month-end reports for review.

• Liaise with accountants, auditors, suppliers and service providers.

• Assist with procurement, contracts, compliance, governance and risk processes.

• Maintain confidential executive documentation and company records.

• Make effective use of Microsoft Office 365, with an advanced level of proficiency required

Requirements

• Matric / Grade 12

• Proficient in Microsoft Office 365

• Excellent time management skills

• Strong Executive Assistant / Project Coordination experience

• Experience with reports, presentations and project tracking

Package & Remuneration

MR - MR - Monthly