executive assistant - operations coordination
West Coast Personnel · Parow
Posted 11 August 2026
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EXECUTIVE ASSISTANT – OPERATIONS COORDINATION Parow Cape Town | Permanent | R27,000–R30,000 p/m We are looking for a highly organised, proactive and confident Executive Assistant to work closely with a senior Executive and keep priorities, deadlines and actions on track. This is NOT a traditional PA role — you will be the person who makes sure things get done! Duties & Responsibilities
Key Responsibilities
- Manage priorities, deadlines and action lists
- Follow up with staff, managers, suppliers and stakeholders
- Track projects, documents, audits, tenders and compliance matters
- Coordinate between departments
- Prepare meeting agendas and follow-up actions
- Resolve routine issues independently
- Keep the Executive informed and free to focus on key responsibilities
We are looking for someone who
- Is extremely organized and proactive
- Has excellent follow-through
- Can confidently hold people accountable
- Thinks ahead and takes initiative
- Is calm, discreet and trustworthy
- Communicates well and is comfortable with senior management
- Is confident with Microsoft Office, Excel, Teams and task-tracking systems
- Enjoys making order out of chaos!
Requirements
- 3–5 years' experience in Executive Support, Operations, Project Administration or similar
- Senior management experience advantageous
- HR/BBBEE experience, particularly in construction, advantageous
- non-smoker | No perfume
- Age: 30–40
If you are a natural organiser who doesn't need to be told what to follow up on — this could be the role for you! Please email your CV, notice period, current salary, head and shoulder’s photo to: oona@wcp.co.za