EXECUTIVE ASSISTANT / OPERATIONS ADMINISTRATOR

Job Summary

Minimum requirements

• Grade 12 / Matric is essential
• A relevant tertiary qualification in Business Administration, Operations Management, Management or a related field will be advantageous
• Minimum 3–5 years' experience in an Executive Assistant, Personal Assistant, Operations Administrator, Office Manager or similar role
• Previous experience supporting senior management, directors or an EXCO is strongly preferred
• Experience in a law firm or professional services environment will be advantageous
• Excellent computer literacy, particularly Microsoft Outlook, Word, Excel and PowerPoint
• Strong experience in preparing reports, managing information and coordinating projects
• Executive and EXCO Support
• Confidential and Sensitive Matters
• Communication and Stakeholder Management
• Operations Administration Responsibilities
• Operational Coordination
• Process Management
• Reporting and Data Administration
• Office and Facilities Administration
• Supplier and Procurement Administration
• HR and Staff Administration Projects and Special Assignments
• Exceptional organisational and administrative ability
• Excellent attention to detail and accuracy
• Strong time management and ability to prioritise competing demands
• Excellent written and verbal communication skills
• Strong follow-up and accountability
• Ability to anticipate requirements and act proactively
• Strong problem-solving and analytical skills
• Ability to work independently with minimal supervision
• Ability to manage confidential and sensitive information with absolute discretion
• Strong interpersonal skills and the confidence to communicate with senior management
• Strong Microsoft (Outlook, Excel, Word etc) and data-management skills
• Ability to manage multiple projects and deadlines simultaneously
• Highly organised, structured and detail-oriented
• Proactive rather than reactive
• Trustworthy and discreet
• Professional and confident
• Commercially aware and able to understand the broader business context
• Comfortable taking ownership and driving matters to completion
• Comfortable following up with managers and employees regarding outstanding matters
• Calm and effective under pressure
• Flexible and adaptable
• A strong communicator who can deal appropriately with people at all levels of the organisation

Consultant: Stephnie Taljaard - Dante Personnel Cape Town Apply via our website www.dantesa.co.za

If you do not hear from us within 5 days, please accept that your application was unsuccessful