Executive Assistant
Mia Nel Associates · Sandton, Gauteng
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An established and highly respected financial services organisation based in Sandton is seeking an experienced Executive Assistant to provide comprehensive support to its Corporate Finance leadership team. This is an excellent opportunity for a polished professional who thrives in a fast-paced, high-performance environment and is confident working with senior stakeholders. This role offers a hybrid working model and will report into the Head of Corporate Finance.
This role strictly requires somone who has been an Executive Assistant to an EXCO member (CEO, CIO, CFO, COO etc). Only candidates with this experience will be considered.
Duties & Responsibilities
- Extensive diary and calendar management for senior executives
- Coordinating meetings, workshops, conferences and team events
- Managing local and international travel arrangements, including flights, accommodation, transport, visas and itineraries
- Preparing and processing expense claims, credit card reconciliations and invoice allocations
- Acting as a key liaison between executives, clients and internal teams
- Managing correspondence, documentation and presentations
- Supporting onboarding processes, compliance requirements and client administration
- Maintaining contact databases, training records and business processes
- Assisting with FICA documentation, compliance administration and related reporting
- Providing general administrative and operational support to the Corporate Finance team
Desired Experience & Qualification
- Matric essential
- National Diploma in Administration, Secretarial Studies or equivalent qualification preferred
- 6-8 years' proven experience as an Executive Assistant supporting EXCO members
- Advanced Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint
- Strong diary management and travel coordination experience
- Experience preparing professional documentation, presentations and reports
- Exposure to compliance, FICA or regulatory administration will be advantageous