Executive Assistant

Reference: CPT002339-Doret-1

A well-established organisation in Constantia is seeking an experienced and highly organised Executive Assistant to provide high-level administrative, operational and project support to the Chief Strategy Officer.

The successful candidate will play a key role in managing the executive's time, information flow, communication and key deliverables, while working closely with senior stakeholders across the organisation. This is a demanding position that requires discretion, sound judgement, strong organisational ability and the confidence to operate at senior level. Duties & Responsibilities

Key Responsibilities

Calendar and Time Management

• Manage a complex and changing calendar across different time zones.

• Proactively identify and resolve scheduling conflicts.

• Prioritise meeting requests according to strategic priorities.

• Prepare daily and weekly briefing packs ahead of meetings.

Communication and Correspondence

• Draft, edit and manage professional correspondence, emails, memoranda and board communications.

• Act as the first point of contact for internal and external stakeholders.

• Liaise with senior executives, board members, investors and external partners with a high level of discretion.

Meeting and Board Support

• Prepare agendas and meeting materials.

• Attend meetings and take accurate minutes.

• Track action items and follow up with relevant departments to ensure deadlines are met.

• Coordinate logistics for strategy sessions, leadership meetings and retreats.

Project and Strategic Support

• Assist with tracking strategic initiatives and performance measures.

• Conduct research, competitor reviews and data gathering for presentations.

• Assist with preparing presentations, reports and board documentation using PowerPoint and Excel.

Travel and Events

• Arrange complex domestic and international travel itineraries.

• Manage expense reporting and budget tracking.

• Coordinate logistics for executive events and business engagements.

Confidentiality and Professional Judgement

• Handle highly confidential commercial, personnel and strategic information with discretion.

• Use sound judgement when determining which matters require the executive's direct attention and which can be delegated.

Cross-Functional Coordination

• Liaise with Finance, Legal, Human Resources and business unit leaders on behalf of the Chief Strategy Officer.

• Coordinate with the Chief Executive Officer's office and other executive assistants on shared priorities.

Minimum Requirements

• At least 5 years' experience as an Executive Assistant or Personal Assistant supporting senior executives.

• Experience supporting executives at senior or executive leadership level is essential.

• Experience within a strategy, corporate development or mergers and acquisitions environment would be advantageous.

• Bachelor's degree preferred, although relevant experience will be considered.

• Advanced proficiency in Microsoft Office or Google Workspace, particularly PowerPoint and Excel.

• Experience with project management platforms such as Asana or Monday.com would be advantageous.

• Excellent written and verbal communication skills, including professional correspondence at executive and board level.

• Key Competencies

• Exceptional organisational and prioritisation skills.

• High level of discretion and trustworthiness.

• Strong attention to detail.

• Ability to anticipate needs and work proactively.

• Excellent stakeholder management skills.

• Ability to remain composed under pressure and manage competing priorities.

• Adaptable and comfortable working in a fast-paced environment.

• Strong problem-solving and decision-making abilities.

• Professional, polished and confident when dealing with senior stakeholders

**Only candidates with relevant Executive Assistant or experience supporting senior executives will be considered.**