Executive Assistant - Claremont, Cape Town - R60,000 per month
Recruitment Legends · Claremont, Western Cape
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Join a dynamic video group as a vital partner to the CEO, offering flexible hours and remote options .
About Our Client
Our client is an engaging video group focused on strong leadership, team culture, and operational excellence . They offer a seamless working environment with adaptability, communication, and emotional intelligence . The company fosters a fun, engaging, and collaborative culture with events, offsites, and modern working flexibility .
The Role: Executive Assistant
The Executive Assistant serves as a vital layer of organizational and intercompany support to allow the CEO to focus fully on the core of the business and strategic thinking . This role exists to manage complex schedules, tools, and communication flows, protecting time and mental capacity for the highest priorities while handling a demanding schedule . Main focus areas encompass executive support, office management oversight, finance support, meeting coordination, and ad hoc marketing support .
Key Responsibilities
- Apply 3 to 5 years of proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role .
- Manage and maintain executive calendars, travel, and complex scheduling for the CEO .
- Manage the executive email inbox, establish systems to execute on requests, and prepare correspondence .
- Act as the first point of contact between executives and internal or external stakeholders with high discretion .
- Process monthly payments, track expenses, handle reimbursements, and manage supplier payments with finance .
- Oversee office operations, manage office cleaning staff and the Office Operations Manager, and maintain facilities .
- Organize meetings, leadership off-sites, prepare agendas, take minutes, and follow up on action items .
- Support onboarding of new staff and general HR administration with the HR Consultant, and assist with ad hoc marketing tasks and the Marketing Masterclass Podcast series .