Executive Assistant & Business Operations Coordinator

Introduction

Hamilton's Brushware SA is a wholesale supplier of brushware and paint application accessories to hardware retailers. We are looking for an experienced Executive Assistant & Business Operations Coordinator to support our Financial Director at our Alrode, Alberton office.

This role combines executive support with practical business operations coordination. You will keep departmental actions and deadlines on track, coordinate service providers and documentation, and help business projects move forward. We are looking for someone who uses sound judgement, works independently and takes matters through to completion.

Duties & Responsibilities

• Maintain action lists and follow up with departments on agreed tasks, deadlines and outstanding matters; flag delays and risks to the Financial Director.

• Prepare correspondence, meeting agendas, minutes, reports and presentations, and coordinate meetings and appointments as required.

• Coordinate business projects, gather progress updates and keep supporting information organised.

• Liaise with suppliers, service providers and internal stakeholders, following queries through to resolution.

• Maintain compliance records, supplier documentation, contracts and renewal reminders.

• Coordinate company vehicle, fleet and asset administration, including records, service bookings, insurance documentation and renewals.

• Compile management information, maintain Excel trackers and check data for accuracy and completeness.

• Support financial and operational administration by gathering information, comparing quotations and resolving documentation queries with the relevant teams.

• Improve filing, document control and recurring administrative processes, while handling confidential information with discretion.

Desired Experience & Qualification

• Proven experience in executive support, business operations coordination, office management or senior administration, including supporting a senior manager.

• Strong organisation, prioritisation and follow-through, with the ability to manage several workstreams independently.

• Good financial understanding and confidence working with figures, quotations, records and management information.

• Confident Microsoft 365 skills, particularly Excel, Outlook, Word and Teams. You should be able to maintain trackers, use formulas and filters, check data and prepare clear reports.

• Clear written and verbal communication, sound judgement and a professional approach to dealing with colleagues and external service providers.

• Accuracy, discretion and reliability when handling confidential information.

• Ability to work on site in Alrode, Alberton.

Experience in wholesale, distribution or manufacturing, and exposure to compliance documentation, fleet or asset administration, would be advantageous. A relevant qualification in business administration, office management or finance would also be an advantage.

Package & Remuneration

The current salary budget is approximately R30,000 CTC per month. Higher salary expectations may be considered for candidates who demonstrate particularly strong experience and suitability for the role. Please include your expected monthly CTC when applying.

This is a permanent, full-time position based on site in Alrode, Alberton, reporting directly to the Financial Director. Start date by agreement.

Interested?

Please apply through Pnet with your updated CV and a brief motivation explaining why you would suit this role. Include an example of an administrative or operational issue you have independently taken through to completion, together with your notice period and salary expectations.

Shortlisted candidates may be asked to complete a practical Excel and work-sample assessment. Employment references and relevant verification checks will be conducted with the candidate’s consent.