Executive Assistant and Office Administrator
Hustle Consulting (Pty) Ltd · Randburg, Gauteng
Stop applying one at a time.
JobAlertsZA auto-applies to South African jobs like this one for you, overnight. Upload your CV once — we do the applying.
Start free — we apply for you →Introduction
About the Role
Our client is seeking a highly organized, professional, and proactive Executive Assistant & Office Administrator to directly support two Founders and CEOs across two dynamic, project-based technical businesses .
This is a key in-office role based in Randburg designed for an individual who excels at taking instructions through to completion, managing competing priorities, and keeping business operations running seamlessly . You will act as the administrative backbone for the directors, assisting with executive support, proposal preparation, polished business writing, and client communication .
Duties & Responsibilities
Key Responsibilities
1. Director Support & Workflow Management
Manage diaries, appointments, and competing schedules for both directors .
Prepare agendas, assemble meeting materials, record action items, and follow up before deadlines .
Triage correspondence, draft routine replies, and handle internal communications .
Prepare and format presentations, reports, and administrative documents .
Maintain a central action tracker showing project statuses, deadlines, and required decisions .
Handle sensitive and confidential information with absolute discretion .
2. Proposal & Client Communications
Coordinate full proposal preparation: gather inputs, draft cover letters, assemble pricing schedules, and track submission deadlines .
Prepare client-facing technical documents using information supplied by internal technical leads .
Maintain a proposal and quotation register to track outcomes and follow-up dates .
Proactively chase outstanding information from clients, suppliers, and internal teams .
3. Office Administration & Records
Maintain current pricing and stock schedules, flagging any missing updates or discrepancies .
Oversee company templates, standard company information, and document version control .
Process directors' expense claims and assist with handover documentation .
Track recurring administrative deadlines, business renewals, and office workflows .
Desired Experience & Qualification
Minimum Requirements & Experience
Experience: Proven track record as an Executive Assistant, Senior Administrator, or Personal Assistant supporting senior decision-makers .
Business Writing: Exceptional written English skills with the ability to turn rough notes or technical inputs into concise, professional documents and client correspondence .
Software Proficiency: Strong proficiency in MS Word, Excel / Google Sheets, shared digital calendars, and cloud document management systems .
Attention to Detail: Meticulous accuracy when working with numbers, pricing schedules, document versions, and deadlines .
Work Ethic: Highly proactive follow-through able to ask the right questions, close loops, and report back clearly .
Industry Background: Previous experience in a project-based, technical, construction, or lighting environment is advantageous, though deep technical expertise is not required .
Package & Remuneration
R30 000.00 P/M depending on experience