Events Specialist

Job Description

• We are seeking an organised and collaborative Events Specialist to join our team in Johannesburg, South Africa. In this Contract position, you will be responsible for planning, coordinating, and executing a diverse range of corporate events, conferences, and experiential programmes.
• The successful candidate will demonstrate exceptional attention to detail, strong people skills, and the ability to manage multiple projects simultaneously whilst maintaining the highest standards of professionalism and attendee experience.
• Plan and coordinate events from conception through to completion, including conferences, product launches, networking functions, and corporate gatherings
• Manage event budgets, negotiate with vendors, and secure venues and suppliers to deliver cost-effective solutions
• Develop comprehensive event timelines, checklists, and contingency plans to ensure seamless execution
• Liaise with internal stakeholders, clients, and external partners to understand requirements and manage expectations throughout the event lifecycle
• Oversee logistics, including registration, catering, audio-visual requirements, and on-site coordination
• Promote events through appropriate channels, including social media and internal communications, to maximise attendance and engagement
• Monitor event performance, gather attendee feedback, and prepare post-event reports with recommendations for improvement
• Manage multiple events simultaneously, prioritising tasks effectively and adapting to changing circumstances
• Ensure compliance with health, safety, and risk management protocols for all events
• Maintain detailed records and documentation for all events, including contracts, budgets, and attendee information

Qualifications

• Minimum 6-10 years' experience in event planning, coordination, or a related field
• Proven track record of successfully managing events of varying scales and complexity
• Strong organisational and time-keeping skills with the ability to manage multiple projects concurrently
• Excellent written and verbal communication skills in English
• Proficiency in event management software and Microsoft Office applications
• Demonstrated experience in budget management and vendor negotiation
• Knowledge of Johannesburg venues, suppliers, and local event logistics
• Strong problem-solving abilities and adaptability in fast-paced environments
• Exceptional people skills and the ability to build positive relationships with stakeholders
• Experience with social media promotion and digital marketing for events
• Desirable experience in risk management and health and safety compliance for events
• Desirable knowledge of audio-visual and technical event requirements
• Marketing degree or related
• Minimum of 5 years' experience in conferencing and events marketing and management.
• Project management experience.
• Understanding of the corporate and investment banking environment would be advantageous.
• Corporate events management experience would be advantageous.

Behavioral Competencies

• Adopting Practical Approaches
• Checking Details
• Conveying Self-Confidence
• Embracing Change
• Exploring Possibilities
• Generating Ideas
• Interacting with People
• Managing Tasks
• Meeting Timescales
• Showing Composure
• Taking Action
• Team Working

Technical Competencies

• Developing Marketing Insights
• Measuring Marketing and Communication
• Project Management Project Mgmt