Ethics Administrator

Introduction

MANCOSA, a DHET registered and CHE accredited private higher education distance education provider, offering undergraduate and postgraduate business qualifications, has the following vacancy available:

Ethics Administrator - Durban

Purpose of the Role To support postgraduate research student success by efficiently administering databases and coordinating key processes related to ethical clearance, recruitment, events, and general administration. Duties & Responsibilities

Key Responsibilities 1. Administration of Ethical Clearance Applications Responsibilities:

• Process all ethical clearance (EC) applications accurately and within set timelines.
• Allocate applications promptly to appropriate EC panel members.
• Organize EC meetings, including invitations, venue, and refreshments.
• Prepare clear agendas and take accurate minutes for EC meetings.
• Report on EC applications and related statistics as per agreed metrics.

2. Research Engage Responsibilities:

• Assist in recruitment and onboarding of postgraduate research candidates.
• Collect and organize all application documents for review.
• Arrange panel review meetings and communicate outcomes to applicants.
• Coordinate induction sessions and ensure all documents (contracts, etc.) are signed and filed.
• Provide regular reports on stakeholder engagement metrics.

3. Events and General Meetings Responsibilities:

• Organize virtual and in-person induction sessions for research candidates. • Coordinate stakeholders’ consultative workshops, sessions, and events. 4. General Administration Responsibilities:

• Respond promptly to queries via email, phone, or face-to-face.
• Manage administrative databases efficiently and accurately.
• Follow up with candidates on induction attendance and return of signed agreements.
• Distribute relevant guidelines, templates, and resources to stakeholders.
• Support ad-hoc administrative requests from management.

5. Assistance with Ad Hoc Events Responsibilities:

• Support research initiatives and events as required (e.g., research committee meetings, student engagement).
• Provide assistance during MANCOSA events (e.g., Online Summative Assessments, Graduation ceremonies).

Desired Experience & Qualification

Minimum Qualifications and Experience

• An appropriate postgraduate qualification
• Demonstrated experience in administrative coordination within an academic, research, or compliance environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document management systems.
• Familiarity with research ethics processes or exposure to academic research administration (advantageous).

Key Competencies and Attributes

• Exceptional attention to detail and a meticulous, organised approach to documentation and recordkeeping.
• Excellent written and verbal communication skills.
• Highly efficient, adaptable, and proactive, with the ability to manage multiple priorities and deadlines.
• Demonstrated professionalism, integrity, and discretion in handling confidential information.
• Ability to work independently and collaboratively in a fast-paced, process-driven environment.
• Strong problem-solving and initiative-taking mindset.