(Ermelo) PA to Mine Manager / Admin Assistant

Introduction

The Personal Assistant to the Mine Manager / Administrative Assistant will provide professional administrative, secretarial and operational support to the Mine Manager and site management team. The role is responsible for diary and meeting coordination, document preparation, correspondence, data capturing, filing, stock take support, quotation administration, supplier and customer queries, and general office support to ensure the smooth running of daily mine-site administration.

The position requires a highly organised, reliable and detail-focused individual who can work in a fast-paced mining environment, handle confidential information, communicate professionally and support operational deadlines.

Duties & Responsibilities

1. PA Support to Mine Manager

Manage the Mine Manager’s diary, appointments, meetings and follow-ups using Microsoft Outlook.

Schedule internal and external meetings, prepare agendas, take minutes where required, and follow up on action items.

Screen and prioritise calls, emails and visitors on behalf of the Mine Manager.

Prepare correspondence, reports, presentations, spreadsheets and general documentation.

Assist with travel, accommodation, site visits, meeting arrangements and logistical planning where required.

Maintain confidentiality when handling operational, HR, financial, supplier or employee-related information.

Support the Mine Manager with ad hoc administrative tasks, reporting deadlines and daily operational coordination.

2. General Office Administration

Provide day-to-day administrative support to the mine office and management team.

Maintain an organised filing system, both electronic and hard copy.

Capture, update and maintain records, registers, spreadsheets and operational documents.

Assist with document control, version control and distribution of site documents.

Support reception, switchboard or front-office duties when required.

3. Microsoft Outlook, Office and Systems Administration

Use Microsoft Outlook to manage emails, calendars, meeting requests and reminders.

Use Microsoft Word for letters, minutes, notices, reports and general correspondence.

Use Microsoft Excel for registers, stock sheets, quotations, reconciliations, trackers and reports.

4. Stock Take and Inventory Administration

Assist with scheduled and ad hoc stock takes.

Prepare stock take sheets, count sheets and supporting documentation.

Capture stock counts accurately and assist with reconciliation of stock variances.

5. Quotations, Purchasing and Supplier Administration

Request quotations from suppliers as instructed.

Compare quotations and prepare summary sheets for review and approval.

Support GRN, delivery note, invoice and order reconciliation processes where applicable.

6. Queries and Communication

Receive, record and follow up on internal and external queries.

Assist employees, suppliers, contractors and visitors with general administrative queries.

Escalate operational, HR, procurement, payroll, safety or stock-related queries to the correct person.

Desired Experience & Qualification

Grade 12 / Matric.

Certificate  Secretarial Studies, Business Administration or related field will be advantageous.

Minimum 2–5 years’ experience as a PA, Admin Assistant, Office Administrator or Site Administrator.

Experience in a mining, construction, engineering, plant, logistics, procurement or industrial environment will be advantageous.

Computer literacy is essential, especially Microsoft Outlook, Word and Excel.

Experience with stock control, quotations, purchasing documentation or supplier administration will be advantageous.

Valid driver’s licence will be advantageous, especially for site-based roles.

Must be able to work in a mining/site environment and comply with all safety rules.

Package & Remuneration

R6 500.00 to R13 500.00 basic - no benefits