Engineering Office Coordinator

Engineering Office Coordinator - Germiston Gauteng Location: Germiston, Gauteng

Position Overview Our client is seeking a commercially minded and technically capable Engineering Office Coordinator to coordinate the administrative and commercial workflow of engineering jobs from initial customer enquiry through to final delivery and invoicing. The successful candidate will act as a key link between management, customers, suppliers, purchasing, and the workshop, ensuring that engineering jobs progress efficiently, accurately, and on time. The ideal candidate will have experience working in an engineering, machining, fabrication, steel, industrial supplies, or similar technical environment, with a strong understanding of purchasing, quotations, and job administration. Key Workflow The Engineering Office Coordinator will oversee and coordinate the workflow: RFQ Quotation PO Job Purchasing Delivery Invoice Key Responsibilities

• Quotations & Customer Enquiries
• Receive and coordinate customer enquiries and Requests for Quotations (RFQs).
• Review requirements and ensure all information required for quoting is available.
• Liaise with management and technical/workshop teams to obtain pricing, lead times, and technical information.
• Prepare and issue accurate quotations to customers.
• Follow up on outstanding quotations and customer feedback.
• Maintain professional communication with customers throughout the process.

• Purchase Orders & Job Coordination
• Receive and process customer Purchase Orders (POs).
• Verify that POs correspond with approved quotations and agreed pricing.
• Create and maintain job documentation and ensure information is communicated to the workshop.
• Track jobs from order confirmation through to completion.
• Monitor deadlines, lead times, and outstanding requirements.
• Identify delays or issues and escalate them to management.

• Purchasing & Supplier Coordination
• Prepare and process purchasing requirements for engineering jobs.
• Obtain supplier quotations where required.
• Place and follow up on purchase orders with suppliers.
• Liaise with suppliers regarding pricing, availability, and delivery dates.
• Ensure materials, components, and services are available when required by the workshop.
• Monitor supplier deliveries and resolve discrepancies where necessary.

• Workshop & Production Coordination
• Act as the administrative link between the office and workshop.
• Ensure workshop teams have the correct job information, specifications, and documentation.
• Track job progress and communicate updates to customers and management.
• Coordinate priorities where multiple enginee

.special-hidden { display: none; }