Document Controller / PMO Administrator
CAPM · North West
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Maintain the controlled project record and provide disciplined administrative coordination so that information, decisions, actions and approvals remain current and traceable.
Duties & Responsibilities
- Control drawings, specifications, reports, correspondence, RFQs, quotations, contracts, inspection records, certificates, approvals and handover documents.
- Establish and maintain document numbering, revision status, approval workflows, permissions, distribution rules and transmittal controls.
- Maintain the action register, decision log, correspondence register, meeting calendar, meeting minutes and project filing structure.
- Issue meeting agendas and packs, record decisions and actions accurately, and distribute approved minutes within the agreed period.
- Compile weekly and monthly reporting packs using verified information supplied by Project Controls, Engineering, Contracts and the site supervisors.
- Prevent use of superseded or unapproved information and progressively build complete, indexed project and commissioning dossiers.
Desired Experience & Qualification
- Diploma/degree or recognised training in document control, project administration or information management.
- Minimum 5-7 years on multidisciplinary engineering, mining or construction projects.
- Strong SharePoint/EDMS, Microsoft Office, filing, correspondence, minute-taking and reporting-pack capability.
- High accuracy, confidentiality, follow-up discipline and confidence in enforcing document-control rules.
Legal Requirements
Candidate will be required to undergo a medical examination of fitness as per the Mine’s requirements