Divisional Secretary / Admin Assistant
RPO Recruitment · Cape Town, Western Cape
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- A reputable engineering and consulting company is seeking an experienced Divisional Secretary to join their team in the Southern Suburbs, Cape Town.
- The ideal candidate will have strong administrative and financial support experience, excellent attention to detail, and the ability to confidently engage with both internal and external stakeholders.
- Experience within a consulting or professional services environment will be advantageous.
Responsibilities
- Provide general office administration, including typing, filing, document control, meeting coordination, travel arrangements, and leave administration.
- Provide financial administration support, including processing invoices, credit notes, orders, contracts, claims, and creditor information.
- Assist with project administration, budget control, timesheets, income forecasting, debt collection, and month-end reporting.
- Coordinate staff-related administration, including orientations, training agreements, performance reviews, mentorship, and professional registrations.
- Compile and submit tenders, proposals, and other marketing-related documentation.
- Maintain accurate records and ensure all administrative and financial information is up to date.
- Provide reception and general office support when required.
Requirements
- Matric / Grade 12.
- Minimum 3 years' experience in a similar administrative, financial, or secretarial role.
- Experience within a consulting, engineering, or professional services environment is advantageous.
- Strong numerical and financial administration skills.
- Experience with invoicing, administration, information gathering, and report preparation.
- Proficient in MS Word, Excel, PowerPoint, and Outlook.
- Experience with Fresh Projects is advantageous.
- Highly organised, efficient, responsible, and detail-oriented.
- Strong communication and interpersonal skills with the ability to interact confidently with stakeholders.
- Self-motivated, hardworking, and able to work independently.
Closing Date 30 December 2026