Deputy Director Project Management and Quality Assurance REF NO: 3/1/1/1/2026/242

REQUIREMENTS

• Minimum requirements: Applicants must be in a possession of Grade 12 Certificate and a National Diploma in Auditing / Accounting NQF Level 6 or relevant related qualification. Minimum of 3 years of junior management experience in the internal audit project management and quality assurance field. A valid driver's licence.
• Job related knowledge: Project management best practice. The Standards of the Institute of Internal Auditors.
• Job related skills: Communication verbal and written. Analytical and problem-solving ability. Project management. Computer literacy. Financial management. Risk and control assessment. Ability to work under pressure and meet deadlines.

DUTIES

• Co-ordinate the compilation of the strategic and operational plans for approval of the Chief Audit Executive CAE, monitor and report to the CAE on the implementation of the project plans to achieve the targets set out in the strategic and operational plans monthly.
• Coordinate the compilation of the Chief Directorate's strategic plan and the Chief Directorate and Directorates' operational plans by March each year. Measure and report progress with the achievement of the operational and strategic objectives to the CAE monthly. Co-ordinate the compilation of the internal audit operational and process risk registers by all directorates for sign-off by the CAE by April each year.
• Measure the implementation of risk register action plans and prepare a monthly progress report for the CAE. Manage the development and updating of methodologies, policies and procedures in line with best practise and the International Standards of the Institute of Internal Auditors IIA and the Association of Certified Fraud Examiners ACFE Professional Standards on an annual basis.
• Manage the review of methodologies, policies and procedures in line with best practice and standards of the IIA and the ACFE annually. Manage research on latest methodologies and trends to improve methodologies, policies and procedures. Manage continuous improvement of methodologies, policies and procedures. Provide training to all internal Audit staff on improved methodologies, policies and procedures as well as the Teammate system annually.
• Provide continuous support to all Internal Audit staff on improved methodologies, policies and procedures as well as the Teammate system. Manage the performance of Quality Assurance reviews on the annual internal audit plan projects on a continuous basis, the Internal Quality Assessment Review annually and the five yearly External Quality Assessment Review.
• Perform and manage Quality Assurance Reviews and report on compliance with the Internal Audit Methodology of all deliverables of all audit projects prior to submission to the CAE. Perform annual Internal Quality Assessment review. Coordinate the External Quality Assessment Reviews performed every five years.
• Manage the measurement and reporting on progress with the Project Plans of the Chief Directorates' Annual Internal Audit Plan Projects and Forensic Investigations Case Management Register Projects monthly; and reporting on the implementation of management action plans on all Internal Audit reports and Forensic Investigations reports on a quarterly basis.
• Manage the measurement of deliverables and preparation of monthly progress reporting for the execution of the Chief Directorate's annual audit plan and annual case management register in-house, co-sourced and outsourced.
• Manage the secretariat function of monthly progress meetings. Manage the creation of all projects on the Electronic Auditing Software system. Manage the updating of deliverables on the Electronic Auditing Software System-version control and replicas and signoffs. Manage the review of the completeness of the Electronic Auditing Software file after completion of the audit projects.
• Manage the distribution of all Audit Reports on all audit projects. Manage the administration, service level agreement and periodic upgrades of the electronic auditing software. Manage the quarterly requests for progress reports from line management on the implementation of action plans on all internal audit reports and implementation of recommendations on all forensic investigation reports on a quarterly basis.
• Co-ordinate the analyse of the reports and clarification with line managers of the progress reports from line management on the implementation of action plans on all internal audit reports and implementation of recommendations on all forensic investigation reports on a quarterly basis. Manage the preparation of progress reports on the implementation of management action plans and recommendations presentations to the Audit Committee on a quarterly basis.
• Manage the co-ordination of the Chief Directorate's financial management, document and information management and governance processes and report on progress monthly. Manage and review the compilation of the annual Estimates of National Expenditure ENE and Medium Term Expenditure Framework MTEF budgets, budget shifts, financial reconciliations, monthly cash flow and expenditure deviation reports for the Chief Directorate for Directors and CAE sign-off.
• Manage the identification, declaration and reprioritisation of the Chief Directorate's budget allocations and submit savings if required. Manage asset management of the Chief Directorate. Verify integrity of procurement requests, payments, claims and advance. Verify travel arrangement for and payments to audit committee members.
• Verify the reporting on the project budget and spending of outsourced and co-sourced internal audit and forensic investigations project. Manage the implementation of an effective and efficient document reference system, filing system and document control and information security audits to ensure compliance to the prescribed systems.
• Manage the preparation of the annual Employment Equity EE, SDP, Health and Safety and all other transformation plans and the measurement of and reporting on the implementation of transformation plans action plans and progress reporting to the CAE on a quarterly basis. Co-ordinate the management of the driver and messenger functions in the Chief Directorate. Perform the audit committee secretariat function.
• Perform all the written communication with audit committee members and attendees, including co-ordination of signing of appointment letters and contracts. Manage distribution of meeting documentation. Manage the performance of logistical arrangements for meetings. Act as the secretariat in meetings. Compile the minutes of all audit committee and audit in-committee meetings. Manage the payment of audit committee members.