Dental Assistant - Kenilworth Medicross

Location: Kenilworth Medicross

ROLE SUMMARY The Dental Assistant role requires a combination of administrative tasks and support in the daily operations of the Dental department. The incumbent is responsible to work under the direct supervision and direction of a registered Dentist in delivering safe, competent, and person-centred quality dental and clinical care as set out by the Health Professions Council of South Africa (HPCSA) in the most cost effective and efficient way. Duties & Responsibilities

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ROLE SUMMARY

The Dental Assistant role requires a combination of administrative tasks and support in the daily operations of the Dental department. The incumbent is responsible to work under the direct supervision and direction of a registered Dentist in delivering safe, competent, and person-centred quality dental and clinical care as set out by the Health Professions Council of South Africa (HPCSA) in the most cost effective and efficient way.KEY WORK OUTPUT AND ACCOUNTABILITIES OPERATIONAL EXCELLENCE Time Spent: 0 percent Administrative support 15 percent • Assist with the daily operations in the dental department included but not limited to the following: - Reception tasks e.g., answering calls, taking messages, monitoring access, opening patient files on Practice Management system and Electronic Health record, receiving and allocating patients and clients according to Triage SOP, manage Dental dairies and dashboard, scheduling of patients with Dentists, Oral hygienist, Specialists and/or Theatre administration and billing process, medical schemes and patients regarding available limits and patient liable amounts pertaining to treatment , assisting with estimates etc. - Document control process: Assist with communication, co-ordination, printing, filing and follow up on manual document processes e.g. Medical control records (MCRs), patient education material, relevant dental checklists, record keeping of confirmation/cancellations, dental statistics, attendance registers, duty rosters, time cards etc. to ensure compliance to dental standards, Standard Operational Process (SOPs), Scope of Practice, POPIA and relevant legislative requirements. • Inventory of medical and dental supplies, devices and equipment: Comply with all financial and operational policies and procedures with regards to procurement, overall stock management, cycle count and stock take processes aligned to minimum and maximum stock levels to accommodate patient needs and prescribed treatment plans, support budget allocated and prevent wastage. - Monitor, order, receive, check and unpack stationary required, Health Care Risk Waste (HCRW) stock, dental ethical and surgical stock according to arrangement and task allocation. - Accurately capture dental stock and procedures to comply with all billing and goods received (GRV) requirements. - Assist Clinic manager or responsible person with equipment need analysis for budget / Capital expenditure purposes - new dental equipment quotations (3 quotes according to preferred providers), preventative services schedule and programme, repair and maintenance within legal specifications. Operational efficiencies 13 percent • Adhere to scheduled duty roster and electronic clocking process to ensure adequate dental resources is available in accordance with the Incorporated Practice (INC) administration agreement. • Replenish all dental stock and consumables in accordance with operational requirements. • Adhere to accurate recording of all used ethical, surgical, and consumable stock, cold chain management, Emergency care and trolley requirement in accordance with legislation and SOPs. • Accurately capture correct patient data and records on the Electronic Healthcare Record and all manual and electronic platforms according to Scope of Practice. • Comply with POPIA requirements. • Record functional checks done on dental equipment and comply with relevant SOPs and manufacturers equipment requirements according to legislation and regulations. Report non – functional equipment immediately to CM or responsible person. • Comply to systems, standard operating procedures and policies within the dental department and clinical areas according to Scope of Practice, Dental standards and legislation. Safety, Health, Environment and Quality (SHEQ) management 10 percent • Adhere to the regulatory framework governing dental clinical practice within the area of responsibility. • Participate in the SHEQ risk assessment as part of the dental team including the dental risk matrix to identify and report on risks within dental areas, implement and adhere to control measures and evaluate and report to CM or responsible person effectiveness of control measures e.g. conduct monthly Phantom tests on dental X ray units, etc. • Report non-compliance to safety and control measures, assist with root cause analysis and implement and adhere to remedial actions to mitigate accordingly. • Follow and adhere to safety standards in accordance with the Occupational Health and Safety Act and Regulations (Act No 85 of 1993 as amended) within dental and other relevant areas. • Comply with the disposal of Healthcare risk waste (HCRW) and human tissue in accordance with legislation. • Participate in the workforce surveillance programme according to Group strategy and SOPs. • Be actively involved in maintaining and sustaining the Quality Management System and related health care standards as required to retain ISO 9001 certification. BEST AND SAFEST PATIENT CARE Time Spent: 0 percent Person Centred Health and Care 20 percent • Serve as a dental clinical resource to assess, plan, implement, evaluate, document and record dental care in the unit according to the execution of the prescribed Dental treatment plan in line with Dental Assistant Scope of Practice. • Adhere to the communication process between dental staff, Health professionals, management, and unit to eliminate patient care problems / issues. • Provide a quality customer care service enhancing the patient journey and experience within the area of responsibility according to Scope of Practice. • Comply to Safe medication administration SOP to ensure elimination of medication administration errors. • Always adhere to legally, prescribed protocols of professionals aligned to the relevant Scope of practice, policies, and procedures as well as legislative body requirements. • Assist and support clinic reception and all departments as and when required. • Actively participate in reporting all near misses and negative clinical incidents to the CM, CNL or responsible person and assist with root cause analysis, remedial actions and capturing on Incident Management System (IMS) as per task allocation. • Always apply basic principles of infection prevention and all standard precautions to ensure a safe, clean hygienic clinic environment e.g. housekeeping, instrument care, suction care, handpiece management, sterility and validation, autoclave process etc. and HCRW management • Actively participate in quality improvement opportunities to support the dental quality indicators and clinical outcomes. Data Management 10 percent • Capture all data accurately and comply with Standard Operating Procedures (SOPs), Dental standards and legal requirements GROWING WITH PASSIONATE PEOPLE Time Spent: 0 percent Self - Management and Development 5 percent • Assume responsibility for own personal and professional development. • Identify self- development needs in terms of job requirements and career progression and bring these to the attention of the immediate manager. • Formulate action steps to close the gap between the ideal and actual state of competence • Pursue self - development in one or