Debtors Administrator: Allocations

• A well-established agrochemical manufacturer is seeking a detail-oriented and customer-focused Debtors Administrator: Allocations to join its Finance team. The successful candidate will be responsible for accurately allocating receipts, maintaining reconciled debtor accounts, and supporting critical accounts receivable processes, particularly for Co-Op and Distributor accounts.

Minimum requirements for the role

• Must have a National Senior Certificate (Matric) with a relevant tertiary qualification or diploma in Credit Management, Finance, or a related field; A certificate in Basic Accounting will be advantageous

• Minimum 2 - 3 years' experience in a financial environment as a Debtors Administrator or Debtors Clerk

• Experience working with Co-Op accounts will be advantageous

• Experience using Syspro is essential

• Knowledge of basic accounting and FICA requirements will be advantageous

The successful candidate will be responsible for

• Processing and allocating all receipts within the Accounts Receivable module.

• Ensuring payments are accurately allocated against the correct customer accounts and invoices.

• Reconciling Co-Op and Distributor accounts to maintain financial accuracy.

• Executing EDI processes for relevant Co-Op accounts.

• Conducting credit vetting when required.

• Assisting with the maintenance and updating of customer account information.

• Processing credit applications and opening new accounts in Syspro.

• Managing requests for Co-Op sub-accounts and COD accounts.

• Collecting and verifying documentation required for credit assessments.

• Supporting the annual review of customer credit limits.

• Responding professionally to customer and Crop Advisor queries.

• Escalating debtor-related concerns to Management where necessary.

• Assisting with the preparation, distribution, and reconciliation of invoices and statements.

• Supporting month-end activities and ensuring compliance with internal controls.

• Participating in internal and external audit processes.

• Providing back-up support to other Debtors Administrators as required.

• Adhering to all SHEQ policies and procedures.

• Reporting non-conformances and assisting in implementing corrective actions.

• Supporting audit requirements and document control processes.

• Maintaining debtor master data and supporting debt collection activities.

• Applying effective problem-solving techniques to financial and customer account issues.

• Prioritising workloads to meet deadlines and business requirements.

• Performing reasonable ad hoc duties as required.