DC- Admin Clerk - (Night Shift) - Midrand

Dis-Chem Pharmacies · Johannesburg, Gauteng

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Job Description

Dis-Chem Pharmacies' Distribution in Midrand has an opportunity available for a Admin Clerk to join the team. The main purpose of this role will be to perform administrative duties in the Dis-Chem Distribution Centre according to industry and Dis-Chem standards, in order to meet both legal and customer requirements.

Minimum Requirements…

Essential

Job Specification…

Ensure all Warehouses and sales order credit requests are done accurately and efficiently.
Ensure all credit related credit requests received are resolved and/or finalized by establishing an on-going basis.
Review the following:
Ensure that the follow-up system with stores, interdependent departments and relevant warehouses are carried out.
Ensure communication channels between stores, warehouses, other interdependent departments and WSS are effective.
Ensure that all Returns are processed within the required processes.
Ensure investigation is carried out and completed for delivery queries relating to warehouse deliveries and assisting Finance in the finalization/resolution of queries.
Ensure that all warehouse credits are reviewed, including approval and decline of credits.
Manage integrity of credit data captured.

Ensure that all administration related to this role is accurate and up to date.
Keep necessary statistics and records, as set out by Management for reporting purposes.
Do the outsourced company, weekly timesheets and distribute pay-sheets as per Dis-Chem standard operating procedures.
Place weekly stationary orders, for the Pharmaceutical and/ or Cosmetic Departments as per unit requirements.
Place expense orders, as per the management's instructions.
Submit invoices for payment, once delivered as per Dis-Chem standard operating procedures.
Ensure other general administrative duties are performed as per department and managements requirements.
Accurately capture leave forms onto Kronos for both Permanent and Outsourced staff.
Perform clerical tasks, when the Admin Manager is on leave, in accordance with duties appropriate to this level of authority.

Goods Receiving – MIRA: Ensure and verify the following, on all Goods Receiving Documents:

MIRA all invoices received.
Ensure that claims have been completed, for all shortages and damages received from the suppliers.
Verify whether Red Lights or Green Lights.
Send Green lights, to MIRA department.

Match the goods received detail / quantities on the GRN Goods Receive Note to the Supplier Invoice/ Delivery Note detail.
Refer all errors found to, Department manager.
Capture MIRA credit/ newspaper and magazine invoices - MIRA invoices that are requested by Head Office.
Verify and check outside supplier invoices for total accuracy.
Check goods received of all relevant invoices.

Accurately create and capture purchase orders for the Distribution Centre irrespective of source on SAP.
Ensure that the SL02 returns to vendor inventory list and ME2L open return orders balance with each other and the physical goods to be returned on hand.
Process all goods issues in Distribution Centre in compliance with the Dis-Chem goods issues standard operating procedures.
Accurate capturing of supplier/ distribution orders.

Ensure that adjustments are made 701, 702, 551, negative counts and cycle counts.
Prepare all goods to be returned to suppliers in the prescribed manner.
Process all returns to suppliers in compliance with Dis-Chem standard operating procedures.
Follow up with supplier representatives as to the upliftment of supplier returns in order to minimise their balance.

Respond promptly to store queries relating to Distribution discrepancies and inform management of any unresolved matters.
Communicate and coordinate with the relevant Dis-Chem stakeholders and internal departments to resolve queries in a prompt and effective manner.
Follow up with suppliers around delivery deadlines and give accurate feedback to management.
Ensure effective and efficient relationships with internal and external customers to improve operating efficiencies.
Proactively communicates in order to build co-operative relationships with internal and external customers.

Housekeeping must be in accordance to Dis-Chem standards. Make sure that your work station is always clean and tidy.
Adhere to Dis-Chem Policies and Standard Operating Procedures.
Adhere to Health and Safety rules and regulations.
Adhere to Dis-Chem Uniform and personal appearance policy.
Adhere to Dis-Chem Disciplinary and Counselling Policy and Procedures.

Competencies

Closing Date 06 September 2026