Data Clerk / Billing & Accounts Administrator

Reference: PTA001827-KC-1

Data Clerk / Billing & Accounts Administrator We are seeking a highly organised and detail-oriented Data Clerk / Billing & Accounts Administrator to join a professional services firm based in Faerie Glen, Pretoria . The successful candidate will be responsible for accurate data capturing, client billing, invoicing, debtor follow-ups, reconciliations, and general financial administration. This position is suited to an experienced administrator with strong numerical accuracy and attention to detail rather than a formally qualified accountant. The organisation is open to half-day or full-day appointments , as well as permanent, contract, or temporary employment options . Duties & Responsibilities

Minimum Requirements

• Matric / Grade 12 (essential)

• Minimum 10 years’ experience in data capturing, billing, debtors, accounts administration, or a similar administrative role.

• Previous experience in a law firm or professional-services environment would be advantageous.

• Proven experience with invoicing, billing, debtor follow-ups, and payment allocations .

• Strong Microsoft Excel skills.

• Good computer literacy and fast, accurate data-capturing skills.

• Experience working with accounting, practice-management, or CRM software .

• Experience with PM Pro would be advantageous.

• Excellent numerical accuracy and attention to detail.

• Strong written and verbal communication skills.

• Professional telephone etiquette and client service skills.

• Ability to work independently, meet deadlines, and maintain confidentiality.

Roles and Responsibilities

• Accurately capture client, matter, financial, and other relevant information onto the firm's systems.

• Open, update, and maintain accurate client and matter files.

• Capture and allocate payments received to the correct client accounts.

• Maintain accurate electronic records, spreadsheets, databases, and internal reports.

• Prepare and draft client invoices and statements using information provided by attorneys and fee earners.

• Check invoices for accuracy, including client details, matter information, descriptions, and amounts, before submission.

• Send invoices and statements to clients and maintain accurate records of invoices issued and payments received.

• Monitor outstanding client accounts and conduct regular debtor follow-ups via telephone and email.

• Record payment arrangements, follow-ups, and confirmations accurately.

• Escalate long-outstanding or problematic accounts to management.

• Assist with monthly billing processes and ensure billing deadlines are met.

• Identify billing discrepancies, errors, omissions, and irregularities and bring these to management's attention.

• Assist attorneys with queries relating to billing, payments, and outstanding accounts.

• Assist with reconciliations between the firm's billing system and accounting records.

• Check receipts and proof of payment and ensure transactions are accurately recorded.

• Assist the accountant/bookkeeper with financial administration where required.

• Prepare basic financial, debtor, billing, and payment reports for management.

• Maintain accurate debtor lists and monitor outstanding balances.

• Perform data verification and quality-control checks to ensure information is accurate and up to date.

• Maintain Excel spreadsheets and produce ad-hoc reports as required.

• Provide general administrative support to management and attorneys.

• Respond professionally to routine client account queries and assist with account-related correspondence.

• Maintain confidential electronic and physical records.

• Assist with document preparation, scanning, filing, and general office administration.

• Coordinate information between attorneys, clients, and the accounts function.

• Perform other reasonable administrative duties as required.

Closing Date: Submissions for this vacancy will close on 16 September 2026. You may still submit your CV for this position until 9 October 2026. Please Note: Thank you for submitting your CV to Marvel Placement Consultants. We value your application and endeavour to respond to each applicant. Should your application be successful, we will be in contact with you. If you do not hear from us within two weeks of your application, please consider your application unsuccessful. We are, however, recruitment specialists and will keep your details on our database for possible future opportunities. PoPI Act Compliance: Marvel Placement Consultants adheres to the Protection of Personal Information Act, 2013 (Act No. 4 of 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive.”