Creditors/Buyer Administrator

Introduction

South African ingredients business serving customers in the food, beverage and related manufacturing industries. We supply speciality food ingredients, functional ingredients, premixes and customer-specific ingredient solutions, supported by product-development and technical assistance.

Duties & Responsibilities

• Source and purchase products in accordance with company requirements.

• Obtain, compare and maintain supplier quotations.

• Negotiate pricing, lead times and commercial terms where appropriate.

• Monitor stock requirements and place orders timeously.

• Follow up on outstanding orders, deliveries and supplier commitments.

• Maintain accurate purchasing records and supplier information.

• Resolve supplier, delivery and documentation queries.

• Process supplier invoices and reconcile supplier statements.

• Assist with creditor reconciliations, supplier payments and month-end reporting.

• Identify and resolve invoice, purchase order, delivery note and statement discrepancies.

• Maintain complete supporting documentation and accurate creditor records.

• Comply with company procedures, approved-supplier requirements and applicable food-safety controls.

Desired Experience & Qualification

• A minimum of two years’ relevant administrative experience.

• Strong accuracy, attention to detail and record-keeping ability.

• Good organisational skills and the ability to manage multiple deadlines.

• Professional written and verbal communication.

• Confidence working with figures, invoices, statements and supporting documents.

• Working knowledge of Microsoft Office, particularly Excel and Outlook.

• The ability to follow procedures, identify discrepancies and escalate concerns appropriately.

• A stable work history and contactable employment references.

Advantageous experience

• Creditors, bookkeeping, accounting administration or supplier-account experience.

• Experience processing invoices and reconciling supplier statements.

• Experience in purchasing, procurement, stock administration or supplier management.

• Experience in a food, ingredients, manufacturing, distribution or warehousing environment.

• Experience using an ERP or accounting system, including Odoo or a comparable platform

Package & Remuneration

R16 500 - R18 500