Creditors/Admin Clerk

The successful incumbent will be under the supervision of the Senior Creditors Clerk, but report directly to the Group Financial Manager . 



 Minimum Job Requirements 
 
 • Diploma in Financial Accounting preferred.
 • Minimum of 4 years’ experience in a creditors control environment with exposure to creditors control, reconciliation of creditor accounts, processing of invoices and timeous payment of creditors.
 • Experience in using Sage 300 Accounting System preferred.
 • High level of computer literacy in MS Office, specifically with Word and Excel skills at intermediate level.
 • High levels of energy and resilience with ability to work in a pressurised environment which is deadline driven.
 • Excellent planning and organising skills with ability to prioritise own workload.
 • Highly effective verbal and written communication skills with good customer service orientation and ability to deal with varied stakeholders.
 • Quick-paced, assertive & self-motivated individual with high level of attention to detail and accuracy.
 • High level of ethical behaviour and confidentiality.
 









 Job Description 
 Assisting the Senior Creditors Clerk 
 
 • Tying up invoices to the monthly statements for preparation of month end reconciliations
 • Following up on outstanding invoices which are non-Stores related
 • Filing and Archiving
 • Resolving Supplier queries relating to non-payment of invoices
 • Preparing Ad-Hoc payments
 • Compiling and maintaining the monthly Outstanding Invoices and Approval listing
 • Following up on invoices without approvals
 • Assist senior Creditors clerk in providing documents to Stores Bookkeeper
 • Assisting with Auditor’s requests during audits
 • Maintaining the EDMS-mailbox on Teams
 • Preparing Credit Applications
 



 Stores Invoices: 
 A consolidated Transaction Batch will be sent from Stores that should be ready for payment: 
 
 • Documents to be part of this transaction batch and which needs to be signed:
 
 • Requisition
 • Purchase Order
 • Delivery Note
 • Invoice
 • Receiving Slip
 

 • Review all documentation which has been stamped and received relating to all purchases, prior to commencing with the invoice process
 • Confirm that the details on the purchase order, delivery note and invoices all match i.e., supplier details, amounts and description of goods
 • Check that the correct company was charged, and its postal address and VAT number appears on the invoice.
 • Confirm that the departmental manager has approved the invoice for payment
 • The Transaction Batches will be reviewed and where there are discrepancies noted, the batches will be returned to the Stores Bookkeeper for updating.
 • The Stores Bookkeeper will assess the discrepancies and source, update and provide updated information in line with the request from the Admin Clerk.
 • The Consolidated Transaction Batch must then be submitted to the Departmental Manager for final approval.
 • The Departmental Managers will perform the following:
 
 • Review each purchase for validity, accuracy and completeness of documentation
 • Signs the invoice as approval for the purchase
 

 • Liaise with the Stores Bookkeeper regarding outstanding invoices appearing on the vendor Statement
 • Link the Supplier Invoice on Sage to the Receipt therefor assuring the correct amount reflects on the vendor ledger.
 



 General: 
 
 • Perform standby (Overtime) duties as instructed, as and when required
 • Adhere to company policies & procedures at all times
 • Assist with stores stock counts
 • Maintain an attitude of respect towards colleagues, subordinates, superiors and external parties at all times.
 • Perform any other ad hoc tasks as instructed, as and when required
 



 Should you wish to apply please email your CV through to Meriek Robinson at meriek@profilepersonnel.co.za 
 Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.