Creditors & Payroll Administrator - Durbanville

Our client, an established company operating within the earthmoving and plant hire industry, is seeking a reliable and detail-oriented Creditors & Payroll Administrator to join their team.

The primary focus of the role will be the accurate and timely management of creditors and supplier payments, including preparing payment batches on Pastel.

Responsible for wage administration, machinery insurance and claims, together with a range of general administrative duties supporting the day-to-day running of the business.

This is a full-time, office-based position suited to someone who is organised, trustworthy and comfortable working independently in a busy operational environment.

Job Profile

Creditors & Accounts Administration

Manage the full creditors function from receipt through to payment.

Capture and process supplier invoices accurately on Pastel.

Verify invoices against supporting documentation and ensure appropriate authorisation is obtained.

Reconcile supplier statements and investigate outstanding or disputed items.

Maintain accurate and up-to-date creditor records.

Prepare creditor payment batches on Pastel for approval and payment.

Ensure suppliers are paid accurately and within agreed payment terms.

Follow up on outstanding invoices, queries and account discrepancies.

Maintain proper filing and supporting documentation for all creditor transactions.

Assist with month-end creditor reconciliations and reporting.

Payroll & Wage Administration

Assist with the preparation and processing of weekly wages.

Ensure hours, overtime, leave and other relevant payroll information are accurately captured.

Check payroll information for accuracy prior to processing.

Maintain accurate employee wage records and supporting documentation.

Liaise with management and employees regarding wage-related queries.

Ensure payroll and wage information is treated as strictly confidential.

Machinery Insurance & Claims

Maintain records of insurance policies covering company machinery and plant.

Ensure insurance schedules and relevant documentation are kept up to date.

Assist with the administration and renewal of machinery and equipment insurance.

Manage the administration of insurance claims relating to company machinery, plant and equipment.

Gather and submit the necessary documentation and supporting information for claims.

Liaise with insurers, brokers and relevant internal personnel regarding claims and queries.

Track claims through to resolution and maintain accurate records.

General Administration

Provide general administrative support to management and the business as required.

Maintain organised electronic and physical filing systems.

Assist with documentation, correspondence and record keeping.

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