Creditors Controller and Administration Coordinator

Requirements

• Grade 12 / Matric. • Degree / Diploma in bookkeeping or accounting qualification. • Practical experience in creditors reconciliations, financial administration and supplier queries. • Working knowledge of AccPac or Sage and Microsoft Excel, Word and Outlook. • Experience with customer invoicing, purchasing or warehouse administration would be advantageous. • Valid drivers license / own vehicle. Responsibilities, but not limited to:

• Prepare accurate supplier reconciliations for month-end payments and submit supporting documentation to the Financial Manager for review. • Investigate statement differences, missing invoices, credits and payment allocations; follow up with suppliers and escalate unresolved items. • Process creditor-related bank transactions and expense entries appearing on bank statements in the correct company records. • Reconcile petty cash and assist with banking in conjunction with the Financial Manager, ensuring receipts support recorded expenses. • Maintain organised financial records, invoices and supporting documents, with consistent filing and archiving for easy retrieval. • Assist the Financial Manager and Director with finance and administrative tasks relevant to the role. • Send invoices and proof of delivery documents to major client's weekly and follow up on document queries. • Complete and submit the weekly schedule; review reconciliations, provide feedback and manage claims on GATEWAYS. • Prepare and submit the Supercare rebate spreadsheet by the 5th of each month for the previous month's invoices. • Process and invoice customer orders accurately and promptly, and resolve customer queries or refer them to the appropriate person. • Handle stock purchasing and supplier stock receipts within the company's approval procedures. • Prepare delivery trip sheets and assist with coordinating warehouse and delivery activities. • Verify stock loaded onto delivery vehicles against the relevant delivery documentation and report discrepancies. • Load invoices requiring credit processing for review and processing by the Financial Manager. • Assist with stocktakes, including capturing and recording stock data accurately. • Supplier reconciliations and payment supporting documents are complete and submitted by the agreed month-end deadline. • Creditor and bank expense entries are accurate, supported and recorded in the correct company; discrepancies are followed up promptly. • Customer orders, stock receipts, delivery checks and stocktake captures are accurate, with discrepancies reported promptly. • Financial and operational documents are complete, organised and readily retrievable. • Prepare transactions, reconciliations and supporting schedules within assigned access rights and approval procedures. • Submit payment packs to the Financial Manager and load invoices for credit processing by the Financial Manager. • Refer payment authorisation, credit approval and unresolved exceptions to the designated approver. Should you not receive a response within two weeks of applying, please assume that your application was unsuccessful.