Creditors Clerk (Fixed Term Contract)

Purpose of the Role To ensure the accurate, timely reconciliation and processing of supplier accounts, invoices, and payments while maintaining compliance with financial procedures and quality management system requirements. Responsibilities Creditors Reconciliation & Ledger Balancing Perform monthly reconciliations of supplier statements to general ledger accounts Identify, investigate, and resolve account discrepancies Maintain reconciliation files in an auditable format Invoice & Documentation Processing Capture supplier invoices, debit notes, and credit notes on Syspro Ensure correct VAT treatment and GL allocations Monitor deadlines to support accurate and timely month-end close Maintain document integrity in line with ISO 9001 standards Payment Processing & Controls Prepare and process EFT payments weekly/monthly Verify supplier banking details prior to payment release Ensure payments are supported by valid documentation (invoices, PODs, approvals) Supplier Query Resolution Resolve supplier queries relating to payments and missing documentation Follow up on outstanding PODs and statements Maintain professional communication with suppliers Reporting & Analysis Compile creditor reports and payment schedules for the Financial Manager Conduct monthly transport cost analysis and reconciliations Identify and report anomalies in supplier accounts or transport charges Compliance & Audit Support Maintain structured filing systems for financial records Ensure compliance with ISO 9001:2015, internal controls, and finance policies Assist during internal and external audits Ad Hoc Support Perform other finance-related duties as required Provide administrative support to finance and warehouse teams when needed