Corporate Governance Administrator

Introduction

The Corporate Governance position is responsible for coordinating and maintaining the governance, statutory compliance and Board administration requirements of the entities managed by the Managing Agent.

The role acts as the central coordination point between Boards, Management, operational departments, professional advisers, regulators and service providers to ensure that governance matters are properly prepared, verified, recorded, implemented and followed through.

The position requires sound judgement, attention to detail, confidentiality, persistence and the ability to identify discrepancies, question incomplete information and escalate matters where required.

Duties & Responsibilities

Board and Committee Governance

Coordinate Directors’, Audit Committee, Social and Ethics Committee, AGM, ASM and other governance meetings across the managed portfolio.

Prepare meeting agendas, Board packs, notices and supporting documentation.

Review submissions to ensure that information is complete, accurate, decision-ready and supported by the required evidence and approvals.

Prepare accurate minutes, resolutions and action items.

Maintain attendance records, declarations of interest, resolutions and statutory governance records.

Monitor outstanding Board and Committee actions and follow up with responsible parties until completion.

Governance Control and Reporting

Coordinate information received from Finance, Operations, Legal, HR, Insurance, IT, Member Services and other departments for governance reporting.

Review submissions for completeness and consistency, and identify any matters requiring clarification, further support or governance attention.

Ensure appropriate version control, supporting documentation and evidence trails are maintained.

Refer material risks, overdue actions and matters requiring further attention to Management or the relevant Board, as appropriate.

Statutory and Regulatory Compliance

Coordinate and monitor statutory and governance compliance applicable to Share Block Companies, Club Associations, Homeowners Associations and other managed entities.

Maintain compliance requirements and records relating to CIPC, Beneficial Ownership, POPIA, PAIA, PPRA, CGSO, CSOS, FICA, SARS and other applicable legislation and regulatory requirements.

Corporate Governance | Job Specification

Monitor statutory deadlines and ensure required submissions, renewals and supporting records are completed and retained.

Company Administration

Maintain governance oversight of company records.

Assist with governance queries and ensure appropriate records and approvals are maintained.

Audit and Professional Adviser Coordination

Coordinate governance information required by auditors, accountants, attorneys, insurance advisers and other professional service providers.

Maintain supporting documentation and governance evidence required for audits and regulatory reviews.

Track outstanding information and ensure matters requiring Management or Board decisions are appropriately escalated.

Departmental Controls

Maintain governance calendars, compliance registers, action registers and departmental control schedules.

Apply prescribed governance templates, checklists and review procedures.

Monitor deadlines and follow up on late or incomplete submissions.

Return or escalate submissions that do not meet the required governance standard while ensuring accountability remains with the responsible source owner

Desired Experience & Qualification

Practical experience in corporate governance, company secretarial administration, Board administration, statutory compliance or a similar governance environment is required.

Experience working across multiple legal entities and dealing with Boards, auditors, regulators and professional advisers would be advantageous.

Knowledge of the Companies Act and governance requirements applicable to Share Block Companies, Homeowners Associations and similar entities would be beneficial.

Strong corporate governance and compliance understanding.

Excellent written communication and minute-writing ability.

High level of accuracy and attention to detail.

Strong organisational and deadline-management skills.

Ability to analyse information and identify inconsistencies or risks.

Ability to challenge incomplete or inaccurate information professionally.

Sound judgement and discretion when handling confidential information.

Strong follow-up, tracking and escalation capability.

Ability to manage a high-volume, multi-entity governance environment.

Professional interaction with Directors, executives, staff, regulators and external advisers.

Strong Microsoft Office and electronic document-management skills.

The successful candidate must be structured, dependable and able to work independently within established governance controls. The individual must take ownership of matters from instruction through to closure, maintain a clear audit trail and ensure that governance requirements are not treated merely as administrative processes, but as controls supporting effective and accountable decision-making.

Package & Remuneration

R 20 000 p/m ( Growth Potential )