Conveyancing Secretary
Dixie Recruitment · Durban, KwaZulu-Natal
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- Join a reputable legal practice that prides itself on a collaborative team environment and a client-focused approach. This is an excellent opportunity for a seasoned Conveyancing Secretary to bring their expertise to a well-established organization committed to professional excellence.
Where You'll Make an Impact
- Manage conveyancing files from inception to closure, ensuring smooth and efficient processes.
- Handle commercial and residential mortgage bond instructions with thorough knowledge of conveyancing procedures and standard security documentation used by South African banks.
- Liaise with banks, consultants, and transacting parties to deliver result-driven, impeccable service.
- Manage mortgage bond cancellations, including preparing consents to cancel and checking guarantees.
- Oversee file opening and closing on the management system, ensuring compliance with FICA regulations.
- Coordinate diary management and meetings, while providing effective administrative support across the practice.
- Oversee archiving, document collation, and distribution, ensuring adherence to house style and formats.
- Utilize platforms such as Lexis Convey, e4, and electronic document management systems to produce accurate documentation within set timelines.
- Support client liaison functions internally and externally, handling challenging situations with tact and professionalism.
- Ensure all new matters comply with FICA, and follow proper procedures for file management and fee collection.
- Proactively monitor unbilled disbursements and manage client accounts effectively.
Requirements
- Grade 12 certificate along with a recognized secretarial diploma or certificate.
- A minimum of 8 to 10 years of relevant conveyancing experience.
- Proficiency in typing, Microsoft Office, RE4, RPE, and Building.
- Excellent telephone etiquette and communication skills.
- Sound understanding of legal and real estate industry processes.
- Familiarity with the following is advantageous:
- Building industry procedures
- Advanced document management systems
What We'll Give You
- Medical Aid and Provident Fund contributions
- Annual bonuses