COMMITTEE & GOVERNANCE SECRETARY – HEALTHCARE -BALLITO

Reference: DBN003669-ZC-1

A well-established organisation within the healthcare and medical sector is seeking an experienced Committee & Governance Secretary to provide dedicated secretariat and governance support to senior-level commercial and operational committees.

The ideal candidate will have strong experience within the healthcare, medical devices, pharmaceutical or another regulated environment , together with proven experience supporting formal committees, executive meetings or boards.

This is a specialised committee secretariat role and is not a general administration, reception or PA position . The successful candidate will be responsible for meeting preparation, formal minute-taking, resolutions, action tracking and reporting to senior management.

Location: Ballito – Kwazulu-Natal

The ideal candidate will be an experienced Committee Secretary, Board Secretary, Executive Secretary or Senior PA who has:

• Strong formal minute-taking experience.

• Experience working with senior executives and multiple stakeholders.

• Excellent organisational and follow-up skills.

• The confidence to track and escalate outstanding actions.

• Experience within the healthcare, medical devices, pharmaceutical or regulated sector .

• A professional and discreet approach when dealing with confidential information.

Duties & Responsibilities

Minimum Requirements

• Matric / Grade 12 – essential.

• Diploma or certificate in Office Administration, Secretarial Studies, Business Administration, Corporate Governance or related field.

• 3–5 years' experience as a Committee Secretary, Board Secretary, Executive Secretary or Senior PA with formal minute-taking responsibilities.

• Proven experience preparing minutes, resolutions and action registers.

• Experience coordinating formal meetings involving senior management.

• Healthcare, medical devices, pharmaceutical or regulated-sector experience strongly advantageous.

• CGISA qualification or studies advantageous.

• Strong Microsoft 365 skills – Outlook, Teams, Word and Excel.

• Zoho experience advantageous.

• Valid driver's licence and own transport.

• Willingness to travel occasionally to Gauteng.

Competencies

• Excellent minute-taking and written communication skills Highly organised with exceptional attention to detail. Strong follow-up and deadline management skills.

• Confident dealing with senior management and stakeholders.

• Ability to distinguish between discussions, decisions, resolutions and actions.

• Professional, discreet and objective.

• Able to work independently and escalate outstanding matters appropriately.

• Strong Microsoft 365 capability.

Key Responsibilities

• Coordinate the full meeting cycle for multiple committees.

• Maintain committee calendars and coordinate meetings, agendas and meeting packs.

• Attend formal meetings and prepare accurate minutes, resolutions and action registers.

• Track outstanding actions, follow up with responsible individuals and escalate overdue matters.

• Prepare regular reports and dashboards for senior management.

• Maintain committee records, terms of reference, membership details and governance documentation.

• Maintain accurate records and document control on Zoho.

• Coordinate external presenters, clinicians, suppliers and meeting logistics when required.

• Handle confidential commercial, tender, supplier and personnel information with discretion.

• Assist with the establishment and administration of new committees.

Important

• Candidates with proven Committee, Board or Executive Secretariat experience within the healthcare, medical devices, pharmaceutical or regulated sector are particularly encouraged to apply.

• Candidates whose experience is limited to general administration, reception or routine PA duties without formal committee and minute-taking experience will not meet the requirements of this position.

Package & Remuneration

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