COMMERCIAL SECRETARY

Introduction

Itonga Resourcing is seeking an experienced Commercial Secretary to join a professional commercial law environment on a permanent basis .

We are looking for a highly organised, detail-oriented and experienced legal secretary with strong commercial legal experience and the ability to provide high-level secretarial and administrative support to attorneys and a busy commercial legal team.

This is a specialist Commercial Secretary position. Candidates must have genuine experience supporting commercial attorneys and commercial legal matters .

Duties & Responsibilities

DUTIES & RESPONSIBILITIES

• Provide comprehensive secretarial and administrative support to commercial attorneys.

• Manage attorney diaries, meetings, appointments and deadlines.

• Prepare, format and proofread commercial legal documents, agreements, contracts and correspondence .

• Assist with the preparation and management of commercial agreements.

• Prepare documents for signature and maintain accurate records.

• Open, maintain and close legal files.

• Manage electronic and physical filing systems.

• Draft and prepare correspondence, letters and legal documentation.

• Liaise professionally with clients, attorneys, counsel, companies and other stakeholders.

• Manage incoming and outgoing correspondence.

• Maintain accurate matter and document records.

• Assist attorneys with document preparation for transactions and meetings.

• Conduct administrative follow-ups on outstanding documents and information.

• Coordinate meetings, conference calls and appointments.

• Assist with billing, invoices, time recording and fee-related administration where required.

• Prepare reports, schedules and transaction-related documentation.

• Assist with company and commercial documentation where required.

• Maintain strict confidentiality of client and commercial information.

• Ensure deadlines and attorney instructions are followed accurately.

• Provide general administrative support to the commercial legal team.

NON-NEGOTIABLE REQUIREMENTS

The successful candidate MUST have

• Proven experience as a Legal Secretary / Commercial Secretary .

• Direct experience supporting Commercial Attorneys.

• Strong experience within a commercial law firm or commercial legal environment .

• Proven experience working with commercial contracts and legal documentation .

• Excellent knowledge of legal terminology and document preparation.

• Strong Microsoft Office skills, particularly Word, Outlook and Excel .

• Excellent typing, formatting and proofreading skills.

• Strong diary and deadline management experience.

• Excellent attention to detail.

• Ability to manage multiple matters and priorities simultaneously.

• Excellent written and verbal communication skills.

• High level of professionalism and confidentiality.

• Ability to work independently and take ownership of administrative responsibilities.

STRONGLY PREFERRED COMMERCIAL EXPERIENCE

Candidates with experience in one or more of the following will be highly advantageous:

• Commercial contracts

• Corporate law

• Mergers & acquisitions

• Company law

• Corporate governance

• Shareholder agreements

• Service-level agreements

• Non-disclosure agreements

• Commercial agreements

• Due diligence

• Transactional legal work

• Company registrations and related documentation

IDEAL CANDIDATE

We are looking for a top-quality Commercial Secretary who understands the pace and demands of a commercial legal practice.

The ideal candidate will be someone who can hit the ground running , understands commercial legal terminology, produces high-quality documentation and can confidently support senior attorneys without requiring extensive training.

Candidates whose experience is primarily general administration, reception, debt collection or non-commercial legal secretarial work will not be considered suitable.

Interested?

If you have strong commercial legal secretarial experience and meet the essential requirements above, please submit your updated CV for consideration.

Only candidates with relevant commercial legal experience will be considered.