Commercial Litigation Secretary

Reference: PTA001538-TM-2

COMMERCIAL LITIGATION SECRETARY

Location: Cape Town Department: Commercial Employment Type: Permanent Start Date: 1 February 2027 Salary: Market Related

Role Overview

An opportunity is available for an experienced Commercial Secretary to provide comprehensive secretarial, administrative and practice support within a commercial environment.

Duties & Responsibilities

Key Responsibilities

• Provide strong administrative and organisational support, including diary management, arranging meetings, answering telephone calls and tracking messages in the absence of legal professionals.

• Amend and format complex documents, including working with track changes, cross-referencing, footnotes, comments, PowerPoint and related document functions.

• Annotate, highlight, redact, collate and compress large sets of PDF documents.

• Prepare, organise and arrange physical and electronic documents.

• Perform dictaphone and copy-typing of documents.

• Prepare and maintain resource and client files.

• Administer and organise the day-to-day requirements of the legal practice.

• Prepare client accounts, post time daily, monitor payments to service providers, and monitor outstanding debtors and trust balances.

• Develop and maintain electronic and physical filing systems, ensuring that filing is accurate and kept up to date.

• Maintain and update client contact details.

• Capture timesheets for professionals.

• Prepare pre-bills and billing memos and send these to clients.

• Manage debtors in conjunction with the accounts department and clients.

• Handle FICA administration, including engaging with clients and the internal FICA department, tracking required documentation and following up to ensure FICA requirements are met.

• Manage the team's electronic diary, including commercial deadlines and court dates.

• Provide general office and personal administration support.

Requirements

• Minimum of 5 years' experience as a Commercial Litigation secretary within a law firm .

• Excellent knowledge of MS Word and Office 365 .

• Basic knowledge of Aderant Expert (CMS) accounting system would be advantageous.

• Dictaphone Typing

• Knowledge of iManage would be advantageous.

• Matric is essential.

• Knowledge of High Court procedure and documentation would be advantageous.

Package & Remuneration

Monthly