Clerk: Administrative
Clover S.A. Proprietary Limited · Free State
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- We are looking for a detail-oriented and organised Administrative Clerk to support the Maintenance teams with a variety of administrative duties for our branch in Heilbron.
Requirements
- Grade 12 or equivalent NQF4
- Business English: Fluent
- Work in extreme conditions
- Work shifts/weekends/public holidays
- Computer Literacy Basic
Competencies
- Acts with honesty and consistency
- Must be a team player
- Interpersonal effectiveness
- Administrative capabilities
- Maintains high standards
Duties and Responsibilities
- Update the utilities and energy usage file daily on the Production shared drive.
- Create and update work orders on the On Key system as requested by the Maintenance Manager or when required by the maintenance team.
- Assist with the completion, capturing and filing of work orders and job cards on the On Key system.
- Maintain the diesel issuing file and ensure diesel usage records are accurate and up to date.
- Record and file waste removal documentation.
- Maintain the certification file and monitor expiry dates to ensure certifications are renewed on time.
- Ensure vehicle licence discs are renewed annually and keep the relevant records up to date.
- Assist with obtaining quotations and arranging approved services as required.
- Assist with weekly, monthly, quarterly and year-end stock counts.
- Assist with daily stock control duties when the Stock Controller is on leave.
- Maintain the Maintenance Department filing system and ensure maintenance records and documents are organised and easily accessible.
- Provide general administrative support to the Maintenance Department.
- Assist the Maintenance Manager with administrative tasks and other ad hoc duties as required.
Deadline:18th September,2026