Chief Personnel Officer: Human Resource Management and Administration

REQUIREMENTS

• An appropriate Bachelors' degree/National Diploma in Human Resource Management. A minimum of three 3 to five 5 years' functional experience within human resources environment two 2 years of which should be at salary level 7. Sound knowledge of PERSAL System. Understanding of legislative framework governing the Public Service. Storage and retrieval procedures in terms of the working environment. Unendorsed valid driver's licence.
• Recommendation: Introduction to PERSAL Certificate.
• Skills: Planning and organising. Sound Verbal and written communication skills. Intermediate computer literacy – MS Office: Word, Excel and PowerPoint. Skills: Planning and organising. Flexibility, Customer care services, teamwork and report writing.

DUTIES

• Supervise and administer the implementation of conditions of service and remuneration of employees by administering Pension, Housing Allowance and Long Service benefits etc. Ensuring that new employees complete assumptions duty forms. Administering employee leave. Ensure that staff files are maintained electronically. Administering all termination requests. Administering the payroll for all employees and deal with all administrative queries related to pension and medical aid. Submitting reports to management as required so that they are informed of HR related matters and can make informed decisions. Supervising and administering recruitment and selection by receiving requests for advertisement of vacant posts in the college.
• Developing a recruitment plan. Preparing advertisements and obtain approval to advertise posts in line with the delegations. Advertising all vacancies in line with delegations. Coordinating shortlisting and interviews. Ensuring all logistical arrangement for shortlisting and interviews are prepared on time arrangements of interview dates, venues and invitations to panel members and candidates. Facilitating the verification of qualifications for all recommended candidates. Compiling submission for approval to appoint the suitable candidates in line with the delegations.
• Facilitating the appointments and placement. Administering recruitment database. Manage records for the college by developing, reviewing and ensuring implementation of records management processes and systems. Administering the opening, archiving, closing and filing of files for new and existing employees. Ensuring the updating of personnel files. Ensuring safekeeping of Human Resource records. Administering all records required for auditing purposes. Ensuring disposal of files in terms of the applicable legislations and approved college policy. Administering all incoming and outgoing mail. Administering register of file index on filing system.