Chief Officer: Programme Assistant (Cape Town)
The South African Medical Research Council (SAMRC) · Cape Town, Western Cape
Posted 3 November 2026
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Programme Administration
- Coordinate the preparation of programme reports, presentations, proposals, concept notes, and funder submissions.
- Maintain programme records, databases, contracts, and document management systems.
- Coordinate the collection and validation of programme outputs and activities for reporting and audit purposes.
- Support budget monitoring, invoice tracking, payments, and contract renewal processes.
- Ensure accurate filing and record-keeping of programme and project documentation.
Administrative Support
- Provide diary and calendar management for programme managers.
- Coordinate meetings, workshops, steering committee meetings, and stakeholder engagements.
- Arrange travel, accommodation, venues, catering, and meeting logistics.
- Process procurement requests, payment requests, and travel claims in accordance with SAMRC policies and procedures.
- Liaise with internal support units, including Finance, Supply Chain Management, Legal Services, Communications, and Events Management.
Stakeholder Liason
- Support the planning and coordination of stakeholder meetings and events.
- Maintain stakeholder databases and participant records.
- Prepare and distribute agendas, meeting packs, minutes, and action trackers.
- Assist with the development of stakeholder communication materials, including reports, presentations, newsletters, and website content
Remuneration
- R537 033 per annum, cost to company
Requirements
Core Requirements
- 3-year tertiary qualification in business management, public administration, secretarial, office management or verified alternative equivalent on NQF6
- Minimum of 5 years' experience in secretarial & office management, public administration, or project management with experience in managing scheduling for two managers or more, experience in procurement, financial administration and event coordination
Advantageous
- Certificate in Financial Administration and/or Supply Chain Administration
- Experience working in a public funding and/or research environment or similar
- Experience of working within the prescripts of the PFMA
- Experience with the JDE Financial Management System and financial administration