Chief Clerk: Supply Chain Management

Minimum Requirements

• Grade 12
• Computer Literacy: MS Office
• Valid Driver's License Code B
• 2 -5 years' relevant experience

Competencies

• Core Professional Competencies - Written Communication, Oral Communication, Attention to Detail, Influencing, Ethics and Professionalism, Organisational Awareness, Problem Solving, Planning and Organising
• Functional Competencies - Business Processes, Use of Technology, Data Processing and Analysis
• Public Services Orientation Competencies - Interpersonal Relationships, Communication, Service Delivery Orientation, Client Orientation and Customer Focus
• Personal Competencies - Action Orientation, Resilience, Change Readiness, Cognitive ability, Learning orientation,Management /Leadership Competencies - Impact and Influence, Team Orientation, Direction Setting, Coaching and Monitoring

Key Performance Areas

• Co-ordinates and controls the application of procedures in respect of procurement and/ or purchasing sequences.
• Ensure suppliers/ vendors satisfy the order requirements and delivery deadlines in accordance with the laid down terms and conditions, avoiding disruptions to service delivery.
• Ensure suppliers/ vendors conform to the terms and conditions, quality standards and statutory requirements stipulated in Council SCM Policy and any deviations identified and corrective measures implemented.
• Provide a front office service to control access and to assist officials and the public by assisting with all enquiries or referring them to the correct official and safekeeping of all documentation received.
• Ensure administrative reporting requirements and deadlines are adhered to and information is made available to support the resolution of queries prior to processing supplier invoices.
• Ensure that the health and safety requirements are adhered to as per the prescribed regulations.
• Implement relevant legislation, policies, regulations, frameworks, standards, guidelines and instructions, to ensure effective and efficient systems of demand, acquisition, risk and performance review. Maintain portfolio of evidence for bid processes.
• Collect data and analyse user requirements to compile a list of prospective suppliers. Review and compile specification and/or terms of reference and verify that sufficient funds are available.
• Manage a logistics and inventory management system in relation to the departmental SCM System, to process a requisition, to issue an order both electronically and manually in accordance with the relevant prescripts.
• Assess and implement the most effective and efficient acquisition method when receiving a procurement request and to negotiate effectively with suppliers prior to acceptance for the acquisition of goods and services. Ensure that the processes of obtaining bids are followed and dealt with according to Organization guidelines and procedures.

Special Conditions Attached To The Post

• Must be able to communicate in two of the three official languages of the Western Cape.
• Must have good interpersonal skills.
• Must be able to deal with work pressure.
• Must have good communication skills.
• Must be able to meet deadlines.
• Must pay attention to detail and work independently.
• Must be able to take initiative in executing work sequences.
• High level of integrity, responsibility and confidentiality.
• Excellent organisational and administrative skills.
• Accurate record keeping and reporting.
• Computer literacy is essential in MS-Office application.
• Knowledge of municipal government and administration, statutory and regulatory environment.

INSTRUCTIONS TO APPLICANTS

• Applications must be submitted electronically on the E-recruitment site, which can be found on the George Municipality website, www.george.gov.za, under Job Portal. Applicants must register and apply online before 23 September 2026 at 16:30pm.
• Please Note the following when applying on the Portal: Applicants must please ensure to follow the Assisting Guidelines that can be accessed on the website under Job Portal, before completing their online application. Applicants should check and verify their current status or the progression of their application, by referring to their " Inbox" tab on the Portal.
• Please ensure that all the information on your profile is correct and all the necessary documents are attached, prior to submitting your job application.