Cashbook Administrator

Reference: BOK005969-GA-1

Cashbook Administrator Duties & Responsibilities

Qualification

• Matric / Senior Certificate

• Diploma or Certificate in Accounting, Finance, Bookkeeping, or a related field.

• Additional accounting qualifications will be advantageous.

Requirements

• Valid drivers license

• 2–3 years’ experience in a cashbook, bookkeeping, or finance administration role.

• Experience with bank reconciliations and payment processing.

• Experience working with CFC accounts, foreign currency transactions, and exchange rate reconciliations will be advantageous.

• Familiarity with South African Reserve Bank (SARB) reporting requirements will be advantageous.

• Experience with Microsoft Great Plains / Dynamics will be advantageous

• Strong numerical and analytical skills.

• High level of accuracy and attention to detail.

• Understanding of foreign currency transactions, exchange rates, and bank charges.

• Familiarity with SARB reporting processes relating to foreign currency transactions and CFC accounts.

• Proficiency in Microsoft Excel and accounting software.

• Good organizational and time-management skills.

• Ability to work under pressure and meet deadlines.

• Strong communication and interpersonal skills.

• Integrity and confidentiality when handling financial information.

Duties

• Cashbook Management

• Capture and process all bank transactions accurately and timeously.

• Maintain cashbooks for multiple bank accounts, including local currency and CFC accounts.

• Record receipts, payments, transfers, foreign currency purchases and sales, and other banking transactions.

• Ensure all transactions are correctly allocated to the relevant ledger accounts and cost centres.

• CFC Account Administration

• Maintain and reconcile Customer Foreign Currency (CFC) accounts in accordance with company procedures and banking requirements.

• Capture foreign currency receipts and payments accurately, including exchange rates, bank charges, commissions, and related fees.

• Monitor CFC account balances and ensure foreign currency transactions are supported by appropriate documentation.

• Liaise with banks, customers, suppliers, and internal departments to resolve CFC account queries.

• Assist with SARB-related reporting requirements by ensuring foreign currency transactions are accurately captured, supported, and available for reporting purposes.

• Assist with foreign exchange documentation, including payment confirmations, receipts, and supporting schedules.

• Track and report foreign currency movements, gains, losses, and outstanding items for management review.

• Bank Reconciliations

• Perform daily, weekly, and monthly bank reconciliations for local and foreign currency bank accounts.

• Investigate and resolve discrepancies between bank statements and accounting records.

• Follow up on outstanding items, unreconciled transactions, and foreign currency variances.

• Payment Processing

• Process electronic funds transfers (EFTs) and foreign currency payments.

• Verify supporting documentation before payment processing.

• Ensure payments are made within agreed timelines and in line with approved banking mandates.

• Reporting

• Generate daily and monthly cash flow reports.

• Prepare reconciliation reports and submit them to management.

• Report on foreign currency balances, exchange rate differences, and CFC account activity.

• Assist with month-end and year-end financial reporting processes.

• Compliance and Controls

• Maintain proper financial records and supporting documentation.

• Ensure compliance with company policies, accounting procedures, banking requirements, and exchange control processes where applicable.

• Maintain familiarity with South African Reserve Bank (SARB) reporting requirements relating to CFC accounts and foreign currency transactions.

• Assist with internal and external audits by providing required documentation.

• Adhere to financial controls and risk management procedures.

• General Administration

• Maintain accurate filing systems for banking, CFC, and financial records.

• Liaise with banks and internal departments regarding queries.

• Assist the finance team with ad hoc accounting and administrative duties.

Package & Remuneration

Monthly