Buying Administrator

Key Responsibilities: Procurement Operations:

• Prepare and process purchase orders based on approved purchase quotations and departmental requisitions. • Monitor and follow up on purchase orders, confirming supplier delivery dates and ensuring ontime delivery. • Arrange daily collections or deliveries to stores and coordinate with logistics where necessary. • Ensure all procurement documentation is accurate before goods receipt and submission to the Accounts Department. Supplier Management:

• Source materials and services from suppliers and negotiate pricing, quality, delivery, and payment terms. • Prepare and issue Requests for Information (RFIs), Requests for Quotations (RFQs), and Requests for Tenders (RFTs). • Analyse supplier quotations and make procurement recommendations. • Maintain and improve supplier relationships and ensure BBBEE compliance where applicable. • Conduct supplier audits and compile supplier performance reports with improvement recommendations. • Identify and maintain relationships with buying houses and new vendors. Procurement Administration:

• Provide administrative procurement support to projects and operational departments. • Administer and maintain supplier agreements and contracts. • Set up or onboard new vendors in the procurement system and maintain procurement records. • Maintain and update material standards, including exchange rates and raw material trends. • Provide sample components for development and quality approval when required. Inventory and Logistics Coordination:

• Coordinate with the Stores Department to monitor inventory levels and prevent shortages. • Ensure logistics arrangements support operational requirements and project timelines. Compliance and Reporting:

• Ensure adherence to company safety regulations, procurement policies, and legal guidelines. • Maintain proper documentation of all procurement transactions. • Compile and submit weekly and monthly procurement reports. • Maintain proper housekeeping and record management practices. Key Skills and Competencies: To perform effectively in this role, the Buying Administrator should demonstrate:

• Strong negotiation and supplier management skills
• Excellent attention to detail and organizational ability
• Effective communication and relationship management
• Knowledge of procurement processes and supply chain principles
• Proficiency in ERP systems (SAP experience advantageous)
• Ability to analyse quotations and procurement data
• Understanding of procurement legislation and compliance requirements