Business Support Administrator

Job Description

• The Business Support Administrator will be responsible for delivering efficient, accurate administrative and financial support to the Operations department by managing critical transactional processes, stock control, and ensuring financial compliance, seamless workflow execution, and adherence to company standards across operations.
• Administration, precise data management, and proactive coordination of adhoc operational requirements such as license renewals and stock audits

Business Support Administrator Job Duties

• Daily, weekly and monthly tracking and reporting of all Business Development transactions
• Creation of quotations and invoices and tracking completion of transactions with the relevant proof of payment
• Business development contracting drafting, filing and communication to business
• Commission tracking and reporting on a weekly and monthly basis, for approval and submission to payroll
• Financial reporting, not limited to Business Development transactions, Cinema Sales, GX Sales and referencing budgets to depict performance achievement – weekly and monthly task
• Project Reporting – track all project purchase orders on Sage and track adherence to budget – report to be provided to the HOO on a weekly basis.
• Create quotations and invoices in Sage for external entity sales – 3D Glasses, Technical Spares, etc.
• Perform system "goods issuing" and track appropriate deductions within the Sage system
• Adhoc reporting
• Conduct accurate voucher stock takes and report data on a monthly basis to the HOO
• Place stock orders for vouchers, in-line with business requirements
• Voucher master data management within Sage – inclusive of new voucher creations
• Ensure that all POs for SKT are accurately created, approved and goods receipted
• Follow through to ensure the completion of the created PO, by having a system effected "goods receipt" completed timeously – immediately, once invoice is received.
• Accurately create various purchase orders, in-line with business requirements e.g. OPEX PO's, CAPEX PO's and Stock PO's. Ensure timely and accurate feedback to the finance team for accurate allocation of expense.
• Act as a "stand-in" for roles within HO Operations and sales administration, conducted by counterparts within the department
• Ivanti call log management – redirecting and follow up with all relevant departments
• Ivanti reporting – weekly reporting to Regional and Head Office teams
• ADHOC duties as required by business from time to time
• Complete all required license renewals timeously, inclusive but not limited to – Liquor licenses, Film & Publication Board, CIPC, Trading names and regulatory compliance certification
• Provide financial data extracts as required for business, inclusive of electricity and rates charges required for 3rd parties and financial reporting

Qualifications

• Matric
• Diploma / Degree in Financial Management highly advantageous

Experience and Knowledge of

• Minimum 5 years financial administration or accounting role
• Experience working on Sage X3 highly advantageous

Skills

• Invoice and quotation processing
• Purchase order PO administration and management
• Stock management and stock control
• Voucher stock and master data management
• Data capturing and data management
• Financial data analysis and reporting
• Management reporting
• Project administration and reporting
• Contract administration and document management

key attributes

• Confidential and trustworthy
• Adaptable and flexible
• Team-oriented
• Systems-oriented
• Service-focused