Business Coordinator

Key Responsibilities

• Proactively manage the Managing Director's complex diary, meetings and competing priorities.
• Coordinate domestic and international travel, including flights, accommodation, visas and detailed itineraries.
• Manage and prioritise correspondence and act as a professional first point of contact for the MD.
• Liaise confidently with senior executives, board members, clients and external stakeholders.
• Prepare agendas, presentations, briefing documents and supporting documentation for executive and board meetings.
• Take accurate minutes and ensure follow-up actions are tracked through to completion.
• Handle highly confidential business and personal information with absolute discretion.
• Provide support on strategic projects, research, reporting and ad hoc business initiatives.
• Coordinate internal company communications and ensure messaging is clear, professional and aligned with business priorities.
• Take ownership of company functions and events, including planning, budgeting and execution.
• Liaise with internal departments to ensure alignment on priorities and deadlines.
• Assist with expense claims, invoices and budget tracking relating to the MD's office.

Requirements

• Minimum 5 years' experience as an Executive Assistant, Business Manager or Personal Assistant supporting a C-suite or MD-level executive.
• Proven experience managing complex executive diaries, travel arrangements and board-level administration.
• Experience with internal communications and/or company events will be advantageous.
• Relevant tertiary qualification in Business Administration, Office Management or a related field is advantageous.
• Advanced proficiency in MS Office, including Outlook, Word, Excel and PowerPoint.
• Strong written and verbal communication skills.
• Exceptional organisational and time-management abilities.
• High level of discretion, professionalism and emotional intelligence.
• Strong stakeholder management skills across all levels of seniority.
• Ability to work independently, take initiative and anticipate the needs of a senior executive.
• Valid driver's licence and own reliable transport.

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