Business Administrator

Introduction

We are a results-driven and people-focused organisation committed to operational excellence and financial integrity. We are looking for a detail-oriented and highly organised Business Administrator to join our Finance and Reporting team. If you are passionate about procurement administration, financial processes, and delivering exceptional service, we want to hear from you!

Role Purpose The Business Administrator is responsible for receiving and processing orders for payment purposes. The successful candidate will play a critical role in ensuring accurate and efficient procurement administration, purchase order processing, and vendor management within the SAP Business One (SAP B1) environment. This role supports the broader Finance and Reporting function by maintaining accurate records, monitoring procurement document flows, and ensuring internal and external customer satisfaction. Duties & Responsibilities

Procurement & Order Processing

• Receive and process orders accurately and timeously for payment purposes • Create Standard Purchase Orders and upload Purchase Quotations in SAP Business One (SAP B1) • Follow up on open Purchase Orders and Purchase Quotations to ensure timely resolution and closure • Monitor and evaluate procurement document flows to ensure accuracy and compliance Vendor Management

• Check and verify that vendor details on invoices are correct and aligned with the SAP B1 Master File • Ensure all vendor information is up to date and accurately maintained within the system Process Monitoring & Improvement

• Continuously monitor and evaluate the effectiveness of the procurement process • Identify inefficiencies and recommend improvements to enhance process quality and turnaround times Customer Service & Collaboration

• Ensure internal and external customer satisfaction through prompt, professional, and accurate service delivery
• Collaborate effectively with individuals and teams within the same business area and across business units to achieve shared objectives

Desired Experience & Qualification

• Grade 12 / Matric (essential)
• Bookkeeping Diploma, Financial Administration Certificate, or equivalent qualification (preferred)
• Relevant SAP Business One (SAP B1) training or certification will be advantageous
• 2–3 years' experience in an administrative, procurement, or finance support environment
• Demonstrated experience in processing procurement transactions and purchase orders
• Working knowledge of SAP Business One (SAP B1)
• Experience in data capturing, document management, and transaction processing within an ERP environment
• Intermediate to advanced Microsoft Excel skills