Branch Administrator -Port Elizabeth
Teraoka SA · Port Elizabeth, Eastern Cape
Posted 29 August 2026
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To do collection of all monies outstanding as well as all administrative activities in the branch.
Duties & Responsibilities
▪Collects all monies outstanding on the branch “Credit Management” report with the aim of achieving a balance of 45 days average outstanding for the whole report, by:
-phoning customers for payment;
- phoning customers in respect of any queries on statements or invoices;
-updating and maintaining a customer’s database from a collection perspective.
▪Discusses debtors twice a month with the Branch Manager.
▪Faxes and mails all statements received from head office to customers.
▪Banks all cash and cheques on a regular basis and ensures accurate allocation to customers.
▪Does invoicing of all the following
-label orders received from Telesales;
-scales and spares orders received from Branch Manager and Service Manager respectively;
-all chargeable job cards approved by the Branch Manager.
▪Issues receipts for all cash handed in for account payments and cash invoices to the person(s) who collected the cash.
▪Processes all Service Contract and Guarantee job cards which are signed by the Branch Manager, and gives to Receptionist for filing, once captured.
▪Allocates payments received daily, and marks all payments made on the Proof of Delivery.
▪Gives all creditor invoices to the Branch Manager for approval and then sends it to Head Office for payment.
▪Together with Telesales, checks labels that go out after invoicing.
▪Is responsible for overseas stock control.
▪Files all Proof of Delivery documents, all scales and spares invoices, and all paid invoices.
▪Handles petty cash claims, and buys groceries for the branch such as coffee, tea, milk and sugar.
▪Captures stocktaking of all labels, spares and scales after head office closes at month-end.
▪Reports any stock variances to the Branch Manager for signing off.
▪Prints various required reports at month-end for purposes of management information.
Requirements'
-Grade 12.
-2-3 Years experience in debtors and general administration.
-Knowledge of SYSPRO System.
-Good telephone skils
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