Branch Administrator Cape Town

Key Responsibilities

Human Resources & Personnel Administration

• Maintain accurate employee records and personnel files. • Administer staff attendance, overtime, leave, and clocking adjustments through the applicable HR systems. • Assist employees with HR-related administrative queries. • Liaise with Head Office HR regarding personnel administration and staffing requirements. • Coordinate internal training, safety inductions, and skills development activities. Sales Administration

• Provide administrative support to the sales team. • Generate quotations, offers to purchase (OTPs), and other customer documentation. • Maintain complete sales deal files and ensure all supporting documentation is accurately filed. • Coordinate vehicle licensing, registration, warranty registrations, and temporary permits. • Manage administration relating to demonstration and loan vehicles. • Control vehicle spare keys and associated records. • Liaise with the workshop to ensure vehicles are prepared for customer delivery, including PDI completion, cleaning, and required compliance documentation. • Coordinate vehicle movements between the branch, body builders, suppliers, and customers. Financial & Accounts Administration

• Assist Head Office Finance with invoice processing, supplier documentation, payment requests, refunds, and approval workflows. • Prepare supplier purchase requests and submit supporting documentation for payment. • Review creditor payment documentation for completeness and banking accuracy. • Capture creditor payments on the online banking platform where authorised. • Allocate customer receipts and banking transactions. • Process branch banking and maintain accurate financial records. • Assist with resolving outstanding supplier accounts and invoice queries. Vehicle & Stock Administration

• Maintain accurate branch vehicle stock records and control vehicle keys. • Coordinate stock transfers and vehicle ordering with Head Office. • Administer body builder and supplier orders. • Open and administer job cards, including associated sublet orders, roadworthy certificates, fuel, and weighbridge requirements. • Ensure all vehicle documentation is complete and accurately recorded. Office & Operational Administration

• Provide administrative support to the Regional Manager and branch management team.
• Coordinate travel, accommodation, and related bookings.
• Manage courier services and incoming/outgoing documentation.
• Purchase and control office stationery, refreshments, groceries, and consumables.
• Coordinate visitor hospitality and meeting arrangements.
• Maintain effective

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